Company Description

Code: Magnifique is a cutting-edge marketing and media destination that provides the latest updates on fashion, art, travel, and entertainment. Our team offers unparalleled insight and expertise, providing viewers with up-to-date details and features on groundbreaking developments. Code: Magnifique is based in the Atlanta Metropolitan Area and is the ultimate source of networking, inspiration and information!

Role Description

This is a part-time hybrid role for an Administrative Assistant at Code: Magnifique. The successful applicant will be responsible for providing executive administrative assistance, clerical support, and phone etiquette skills. This role is located in the Atlanta Metropolitan Area, but some flexibility for remote work is available.

Seeking

1-3 years of Admin or EA experience working with senior leaders
Ideal experience would be someone who has worked extensively across time zones and heavy international travel coordination - or someone who can pick this up quickly
BS/BA degree required - strong writing skills are mandatory
Someone who loves this assistant role is a must, but there is plenty of opportunity to grow within the role
Must be extremely energetic, high-energy and hungry
Someone who is type A, no spelling mistakes in emails and someone who always puts in all details correctly in the calendar

Primary responsibilities

Meeting scheduling and calendar management of an ever changing calendar, predominantly in the US.
Liaising with client offices and clients directly, as well as internal stakeholders when scheduling meetings.
Regular sending and drafting of emails to senior clients and contacts from the Executive Director (e.g. client deliverables, proposals, invitations, monthly newsletter and meeting follow up emails)
Travel booking and logistics for the team (domestic car bookings, flight check-ins, schedule planning)
Ability to prepare meeting agendas for internal meetings or briefings for the directors.
Ensure the directors are prepared for all video conference calls, being able to trouble shoot mobile phone device issues
Some personal support will be required from time to time (e.g. family travel, passports, home office set-up; gifts and personal trip bookings)
Provide daily operational support for the Atlanta team and contracted partners, to include intensive meeting scheduling, email communications and domestic travel arrangements.

Qualifications

Administrative Assistance skills, including the ability to maintain office systems, manage schedules, and perform general clerical duties.
Excellent Phone Etiquette skills, including the ability to answer and direct incoming calls in a professional and courteous manner.
Communication skills, both written and verbal, are essential.
Executive Administrative Assistance skills, including the ability to provide support to senior executives and perform specialized or complex administrative duties.
Clerical Skills, including filing, data entry, and documentation, are essential.
Experience with Microsoft Office or other office software tools is required.
Excellent organization and time management skills are necessary.
A Bachelor's degree in Business Administration or related field is preferred.
Experience in the media industry or related field is a plus.

Code: Magnifique

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