Marketing Coordinator

IEA is seeking a Marketing Coordinator to join our team. The Marketing Coordinator will report to the Marketing Manager and work within a team of Marketing and Engineering staff to complete proposals, graphics, and interview preparations within set deadlines.

The ideal candidate will be professional and have great organizational and interpersonal communication skills, with prior industry experience a plus. Computer skills include Adobe InDesign, Illustrator, and Photoshop, Wordpress, and Microsoft Suite. This is a non-exempt position.

Job Requirements

• Clear understanding of the RFQ/RFP process, preferably for the AEC industry in Texas
• Track upcoming RFQ/Ps and associated informational meetings for assigned pursuits/clients
• Coordinate and lead pursuit-specific planning, brainstorming, and review meetings following IEA’s processes
• Coordinate with project managers, engineers, marketing, and other internal staff, and subconsultants to collect data, answer questions about assignments, and incorporate reviewer feedback into proposal drafts
• Create and format IEA qualifications statements and proposals using Adobe InDesign software
• Lead data calls (exchange of qualification information) to and from clients in the AEC industry
• Complete proposal forms for correctness/completeness (e.g. TxDOT, municipal, aviation, transit)
• Maintain corporate project descriptions, resumes, and other materials
• Review materials prepared by other team members to ensure responsive, compliant, and quality submittals
• Prepare presentations and collateral leave behind material for client meetings and coach presentation teams
• Excellent attention to detail and written and verbal communication skills
• Perform grammar reviews and copy-editing tasks
• Other marketing support, including graphics creation, IEA’s corporate newsletter, social media content, events, and promotional items
• Attend industry events on behalf of IEA, as needed
• Possess a sense of urgency to meet deadlines and work well under pressure
• Successful collaboration with diverse personalities
• Travel may be required, but minimal

Qualifications

• Bachelor’s Degree (BA or BS) in Marketing, Communications, Journalism, Business, English, or similar degree
• Minimum of 2 years of related experience in the Architectural, Construction, Engineering (AEC) industry, preferably civil transportation, aviation, municipal, or construction management services, is preferred
• Experience working on TxDOT proposals is preferred

Skills

• Strong InDesign and page layout skills
• Proficient in PowerPoint, Word, Excel, Illustrator, and Photoshop
• Proficient in graphic design skills
• Organization – proactively prioritizes needs and effectively manages resources
• Communication – effective and legible oral and written skills
• Motivation – self-starter who can set high standards and deliver leading quality services
• Detail-Oriented – checks their own work before sending drafts to team members