Administrative Assistant

Our Mission: Since the 1893 World Columbian Exposition, our organization has aimed to connect people to the natural environment and human history.

The Administrative Assistant aids the Development Communications Manager in the project management of print and e-communications for Institutional Advancement. This includes, but is not limited to, In The Field, Field Forward Philanthropy Newsletter, The Annual Report To Donors, the Philanthropy Report to Trustees, and the regular member/donor enews.

Duties And Responsibilities

• Facilitate rounds of review of communications materials with team members and content experts throughout the Museum.
• Serve as the main point person for creating and managing member/donor enews and special edition e-newsletters. Includes content creation, facilitating edits with team members, and list management.
• Organizes copyedits, and fact-checks all written material and serves as a point person for questions regarding the production of communications.
• Aids with a collection of content assets and sharing of information about communications projects across IA teams.
• Oversight of IA communications calendar and disseminating information about campaign scheduling.
• Aids with membership mailings including renewals and acquisitions.
• Other duties as assigned.
  
  

Qualifications

• Bachelor's degree is preferred, and an Associates degree or 2+ years of administrative experience is required.
• Experience with Adobe Creative Cloud and Mailchimp.
• Proficiency with language and style, including Chicago Manual Style, and working with an in-house style guide.
• Proficient with copy editing and proofreading.
• Excellent time management and organization.
• Experience with project management is preferred.
  
  

Pay: $22.50/Hourly

PLEASE READ: *When you apply for multiple positions, please make sure to delete your previous resume and cover letter and upload the latest version of your resume and cover letter that is relevant to the job you are applying for, every time you apply. This will help our hiring managers access the correct documents. Please note that removing the resume and cover letter will not delete any previously submitted resumes and cover letters.

The Field Museum is an equal opportunity employer. We are committed to providing a workplace free from discrimination, embracing diversity, and fostering mutual respect. We value the unique perspectives each team member brings, which empowers our ability to innovate and overcome challenges.

At the Field Museum, we are dedicated to making our career website and recruitment process accessible to everyone. If you encounter any difficulty when using or accessing our online application, or if you need a reasonable accommodation for completing your application, participating in interviews, or any other part of the selection process, please reach out to us at recruitment@fieldmuseum.org.