We are seeking a Registrar for our AmeriSchools Tucson campus. If you're a detail-oriented, dedicated Registrar or Office Manager who wants to work for a growing charter school, participate in the Arizona state retirement system, and receive educational assistance, then join our team!
Job Duties & Responsibilities
Organize and monitor the registration and attendance processes.
Maintain student records.
Edit, store, and prepare and distribute reports on grades, attendance, and enrollment.
Support company operations by maintaining office systems and supervising staff.
Maintain office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
Complete operational requirements by scheduling and assigning employees; follow-up on work results.
Keep management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
Maintain office staff by recruiting, selecting, orienting, and training employees.
Maintain office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
Contribute to team effort by accomplishing related results as needed.
Provide administrative support to ensure efficient operation of office.
Answer phone calls, schedule meetings and support visitors.
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
Exhibits polite and professional communication via phone, e-mail, and mail.
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
Provide information by answering questions and requests.
Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Share and upload classwork to appropriate shared school drive to be used for publication and media.
Assist with yearbook and newsletter; create flyers.
Coordinate meetings for Principal and manage Principals calendar.
Qualifications & Mandatory Requirements
High school diploma, GED, or equivalent.
2-3 years experience in an office manager setting.
Attendance clerk or registrar experience required.
Must have experience in software including Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
Knowledge of web-based applications such as Google Forms, PowerSchool, Class Dojo, and Canva is a plus.
Reporting and administrative writing skills.
Must be organized and professional.
Spanish-speaking preferred.
Current Arizona IVP Fingerprint Clearance Card.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Health Care Provider
Industries
Primary and Secondary Education
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