Events & Special Projects Coordinator

The Planet Group's New York based Law Firm is seeking a temp Events & Special Projects Coordinator with up to 2 years' Events experience in a corporate environment.

• Location: New York (on-site 5 days a week)


• Hourly Pay: $30-$36/hr depending on experience 

Events & Special Projects Coordinator Responsibilities:

• Plan, produce, and manage in-person events. Ranging from main dinning room reservations to small events (private dinner to in-office receptions).


• Maintain event budgets and ensure materials and equipment to execute events are coordinated, as needed.


• Ensure high-quality event experiences for clients, speakers and attendees by scheduling planning meetings, conducting tech preparation with key participants, and managing the run-of-show in close coordination with content lead.


• Work with content leads to coordinate logistics, communication, and web content.


• Serve as point person on the day of event to coordinate and support all internal and external participants.


• Provide event support through on-site event attendance (if applicable), coordinator support for in-person planning meetings, and virtual event planning and development.


• Support with Firm Event Team Admin need.


• Fulfillment of all swag requests from various Firm. Departments, including packaging, creating accompanying notes, sending to final destination.


• Support in ordering and returning samples.


• Organize product as received and maintain an orderly swag room.


• Maintain the swag database so that product quantities are up to date.


• Arrange and coordinate volunteer opportunities across the firm, including offices outside of the NY office 


• Update and maintain the firm’s corporate social responsibility website, through Benevity, to highlight the latest volunteer opportunities, recap opportunities, approve volunteer hours, and general maintenance.


• Draft, seek necessary approvals and deployment for monthly newsletter, pull-up banners, and general volunteer evites.

• Demonstrated computer proficiency (Microsoft Office, Adobe, database management).


• Technical experience with Zoom, or other webinar/event technology platform.


• Strong organizational skills including attention to detail and ability to multi-task.


• 2-3 years of Events experience in a corporate environment; preferably Law Firm.


• Strong interpersonal skills including experience building and maintaining relationships with a diverse network of C-Suite individuals and organizations.


• Time management skills and ability to prioritize a large volume of tasks.


• Self-motivation, enthusiasm and willingness to learn.


• Great customer services skills.