Division: New York Main
Project Location(s): New York, NY 10001 USA
Minimum Years Experience:
Travel Involved: 0-10%
Job Type: Regular
Job Classification: Experienced
Education: High School Diploma/Equivalent
Job Family: Administrative Support
Compensation: Salaried Non-Exempt
Job Title: Administrative Assistant - Office
Job Family: Administrative Services
Position Description: Perform daily administrative tasks and provide administrative services to the Business Development and Marketing Department
Essential Duties & Key Responsibilities
- Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff
- Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes)
- Edit and assemble documents and reports for department head/manager
- Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate
- Create and maintain organizational and seating charts for office
- Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes
- Arrange travel reservations, business accommodations, prepare itineraries and agendas
- Maintain organized filing systems and coordinate document retrieval schedules
- Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company
- Order supplies to support office needs
- Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation)
- Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family
- Assist with special projects and coordinate events
- Other activities, duties, and responsibilities assigned
Additional Marketing Responsibilities
- Manage printing supply inventory and assist with invoices in coordination with other department administrators.
- Manage the NY Marketing mailbox
- Maintain photographer database
- Assist with boilerplate graphics (update/create)
- Schedule and coordinate messengers with marketing lead
- Schedule and coordinate car service with business development engineer (to and from presentations for turner staff)
- Assist marketing lead with printing / binding presentations – including placemats
- Manage conference room bookings & food orders for presentation runs
- Maintain and update master resume reference database
- Maintain headshots and organizes biannual headshot booth
- Assist with project marketing
- Post internal communication newsletter to Turner’s Knowledge Network
- Assist with new website development requests
- Qualifications
- High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required
- College degree and/or relevant administrative skills certification, a plus
- Construction or other service industry experience, a plus
- High degree of detail, accuracy, and organizational skills
- Maintain confidential information
- Work independently with some oversight and as part of team
- Approachable, proactive, positive, and professional attitude
- Professional verbal communication and written business communication skills
- Able to conduct research and effectively proofread
- Exhibit active listening skills and follow through on commitments
- Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
- Intermediate to advance knowledge of Microsoft Word, Outlook, Excel, PowerPoint
- Beginner Knowledge of Adobe Creative Suite (Photoshop, Illustrator, InDesign)
- Beginner Knowledge of social media platforms & processes
- Commissioned Notary Public, a plus
The salary range for this position is estimated to be $47,200 - $64,600.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee occasionally performs work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office or remote setting . The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
Turner is an Equal Opportunity Employer —minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.
VEVRAA Federal Contractor