The Project Assistant is part of a results-oriented team and is responsible for assisting staff and projects of the intergenerational program, policy, and National Center on Grandfamilies teams at Generations United, the national nonprofit that promotes and strengthens practices and policies to benefit all generations. Primary responsibilities include assisting with communications between and scheduling meetings with advisory groups, learning networks, committees, and other partners. This position is responsible for note-taking, backend meeting facilitation, and contact management. Other responsibilities include compiling research, data, and resources; supporting the creation of written resources and other materials; maintaining web pages; assisting with technical assistance and other requests for information; and helping Generations United’s biennial conference and other organization-wide events.Essential Functions, Duties, And Responsibilities Include The Following
Knowledge, Skills, And Abilities
- Support communication between and schedule meetings with advisory groups, learning networks, committees, and other partners.
- Provide administrative and backend technical support for convenings and other meetings/webinars.
- Maintain contact lists and databases and track participation and involvement.
- Support the creation and distribution of meeting agendas and related documents.
- Take, edit, and distribute meeting notes.
- Compile research, data, and resources.
- Assist with creating written resources and other materials.
- Assist with making travel arrangements and processing reimbursement payments.
- Assist with revising and posting information to websites.
- Assist with mailing reports and other materials.
- Actively apply a diversity, equity, and inclusion (DEI) lens to all aspects of the work including through the use of the Racial Equity Impact Analysis process, and ensure accessibility for those who have limited English proficiency and those who have disabilities.
- Proactively monitor media and make suggestions for social media, weekly Generations This Week newsletter, and other external communications.
- Assist with Generations United conference, other organization-wide events, and activities.
- Other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required (or preferred where noted). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equal Employment Opportunity
- Minimum Bachelor’s degree in a related field preferred.
- One year of relevant work or internship experience is strongly preferred.
- Interest in intergenerational issues impacting children, youth, older adults, and grandfamilies, including DEI, with experience in those issues preferred.
- High level of motivation and initiative.
- Strong people skills and ability to work effectively under pressure in both a team setting and individually.
- Flexible, resourceful, attentive to detail, and highly organized with the ability to multi-task.
- Strong computer skills, including the ability to effectively use Microsoft Office business applications (e.g., Microsoft Outlook, Excel, Teams, PowerPoint, and SharePoint), virtual collaboration platforms, and other technical software sufficient to meet the needs of their specific position with the ability to learn new emerging technologies as necessary.
- Ability to effectively use a variety of virtual video-conferencing platforms, including but not limited to MS Teams, Zoom, etc.
- Excellent organization, communication, and customer service skills.
- Strong professional ethics and commitment to DEI.
- Support of Generations United’s mission.
- Ability to work independently in a fast-paced office environment, some flexible hours and travel may be required.
- Ability to work in the Washington, DC headquarters office is strongly preferred - the office is currently open with hybrid and remote work flexibility.
Generations United is committed to equal employment opportunity for all individuals. No employee or applicant for employment shall be discriminated against on the basis of race, color, religion, conscience, national origin, disability, age, and sex (including gender identity, sexual orientation, and pregnancy) and any other personal characteristic protected by federal, state or local law.Working Conditions
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Works in office areas. Interacts with staff, the public, consultants, and outside vendors. May be subjected to interruptions throughout the workday.
- While performing the duties of this job the employee is frequently required to sit, use hands to finger, handle, or feel and talk or hear. The employee is expected to use a handcart, and move or lift heavy items up to 25 pounds. Running errands on foot is occasionally required. The vision requirement includes close vision.