As an administrative assistant at our company you will work closely with the owner and handle several tasks to support our company. These tasks may include, but are not limited to:
Administration tasks, such as:
- Work closely with the owner to act on company goals and strategies
- Conduct research on various topics for the company to run better and to engage employees, contractors, clients, and prospective clients better
- Draft company templates, forms, documents, spreadsheets, presentations, proposals, contracts, reports, letters, and emails
- Organize company files and documents to ensure they are easy to locate
- Plan virtual and in-person meetings and take detailed minutes
- Book travel arrangements, including flights, hotel, and itinerary planning
- Update and maintain task and activity boards for owner and team
- Assist the owner with various personal task as needed
- Other administrative activities as assigned
Human Resources tasks, such as:
- Coordinate job ad posting, resume screening, and interviewing of applicants
- Coordinate onboarding and offboarding of employees and contractors
- Update and maintain company organization chart
- Update and maintain company policies and procedures
- Update and maintain personnel files
- Manage and process employee payroll
- Manage internal communications for company news and updates
- Other human resource activities as assigned
Finance and Accounting tasks, such as:
- Collect and keep client, contractor, and vendor contact information for payments up to date
- Process and track on timesheets and invoices to clients for payments
- Process and track on timesheets, invoices, and bills from contractors and vendors for payments
- Review, update, and confirm transactions in accounting system
- Review statements and financial reports and resolve errors in accounting system
- Purchase supplies, manage subscriptions, and research new vendors
- Other finance and accounting activities as assigned
Marketing tasks, such as:
- Update and maintain lite content calendar
- Update and maintain website content and blog posts
- Update and schedule social media posts
- Update and schedule newsletter and email blasts
- Review and report on marketing and analytics reports
- Other marketing activities as assigned
Benefits
- Flexible schedule
- Work from home
- Work from home expense reimbursements for internet, office supplies, computer accessories, office furniture, and professional license or dues (note that you will be provided with a company-issued laptop, email, and phone number)
- Sick pay, vacation pay, holiday pay (you have access to immediately)
- Various responsibilities, tasks, and learning opportunities