- Description:* The Property Administrator’s primary responsibility is to maintain positive relations between building tenants and owners and JLL’s property management team and assist property management team in the operations of a property. The specific areas that position will focus on include administrative duties, accounting, operations and tenant relations. Duties and Responsibilities
- Provides direct administrative support to Management and Chief Engineer.
- Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended.
- Maintain and update employee, client and customer contract data bases.
- Organize, compile and prepare reports for distribution.
- Organize department lunches, meetings, events and business travel.
- Set the standard for compliance with policies, procedures established for the property specifically as well as the firm.
- Enforce compliance with insurance requirements among tenants.
- Establish the new tenant welcome and orientation program.
- Develop, revise, coordinate implementation of property manual within portfolio.
- Process accounts payables (A/P) and accounts receivables (A/R).
- Obtain completed W-9’s from all vendors.
- Assist team with budget preparation.
- Assist management with monthly reporting.
- Responsible for monthly MES bill-back to clients.
- Responsible for invoicing tenants for any damage which they are directly responsible for.
- Prepare tenant memos and all communications as directed be manager.
- Responsible for SharePoint management and document loading.
- Follow up on all tenant requests to ensure completed to satisfaction.
- Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary.
- Prepare monthly tenant newsletter, daily security and janitorial reporting.
- Maintain daily tenant, employee and contractor’s contact.
- Assist the team with updating and implementing new property on-boarding.
- Review tenant services requests daily and note completion.
- Ensure that Best Practices and Core Charters are implemented at the property.
- Provide copies of utility invoices or information to either Servidyne or Energy Star monthly.
- Distribute documents to Lease Administration.
- Scheduling use of materials to be moved into or out of property.
- Draft contracts as requested by managers within 24-48 hours of the request.
- Enter work orders into 360 for maintenance requests.
- Prepare and lead Quarterly table top discussions with Team Members.
- Collect HVAC PM Service contracts from Tenant’s in accordance with the Lease Agreement on an annual basis.
About Aston Carter:
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At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit [AstonCarter.com.](AstonCarter.com) Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [astoncarteraccommodation@astoncarter.com](mailto:%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.