Overview of Organization
The Skokie Chamber of Commerce & Industry was founded in 1925 and is one of the North Shore’s largest and most active Chambers of Commerce. The Skokie Chamber of Commerce & Industry has a mission of connecting area businesses to economic success through providing networking events, educational opportunities, connections to Village officials, and business resources. The organization also provides marketing opportunities to its members that reach out to residents and the business community. The Chamber has a membership base of approximately 680 member units representing 15,875+ area employees. Our monthly program schedule includes 8-12 networking and educational opportunities which the staff is responsible for facilitating and organizing. The Chamber is involved with all the major Village of Skokie Festivals which are held each month between April and August, drawing between 30,000 and 85,000 Village residents at each event. The Chamber is also responsible for producing 3-4 marketing publications during each calendar year. The Skokie Chamber of Commerce & Industry works quite closely with all Village entities including elected village officials, the village management team, state and federal elected officials, High School District 219, the Skokie Park District and the Skokie Public Library.
Description
The Administration and Event Coordinator at the Skokie Chamber of Commerce provides support for the Executive Director and Membership Director, creates reports and assists the membership, plans networking and community events, designs the monthly online newsletter, and handles twice weekly email blasts and social media initiatives.
Duties include, but are not limited to:
Event Planning and Coordination
- Attending networking events, programs, and village festivals
- Leading planning committees, which include the Taste of Skokie Valley, the Chamber Golf Outing and the Chamber Holiday Party/Auction, including scheduling meetings, sending meeting reminders, creating meeting minutes, and other event paperwork
- Scheduling events in coordination with Executive Director
- Entering events in ChamberMaster
- Making venue and room reservations for events
- Recruiting and booking event speakers/presenters
- Scheduling and facilitating the logistics of networking events (ordering food, checking in with venue, moderator, and presenters, set-up, tear-down, maintain attendance records etc.)
- Taking payments and squaring up event financials after events with bookkeeper
- Managing Chamber volunteers and ambassadors
- Publicizing Chamber events (see Marketing/Communications/Advertising)
- Occasional night and weekend event work required
Marketing, Communication & Advertising
- Producing email blasts in Constant Contact
- Managing the Chamber Facebook page
- Managing the Chamber LinkedIn group
- Managing the Chamber Twitter account
- Producing the Chamber online monthly blog, “In the Limelight” in WordPress, including procuring articles for the blog from within the membership and editing those articles
- Design and produce public relations pieces, event fliers, and event brochures
- Proof reading and editing of community publications
- Selling website, newsletter, and email blast advertising
Administrative
- Corresponding with membership and community (in-person, phone, email, mail)
- Office organization
- Answering phones, checking voicemails, sending faxes etc.
- Picking up and sending office mail
- Manage and update the information contained within the Chamber membership database known as Chamber Master
- Rendering reports from the database as requested
- Maintain the physical filing system of the office including membership hard files, program files, and Chamber archives
- Manage the office portion of the budget including ordering office supplies and supplies for equipment and machinery
- Maintain the member brochure and business card displays in the office
- Maintain the appearance and organization of the physical office space, including daily garbage and recycling
- Produce, assemble, archive, and mail out new member, renewal, and resignation materials to members
- Coordinate mailings
- Membership retention responsibilities
- Accounts receivable calls to members who are in arrears for event & advertising payments
- Assist Executive Director as needed
Requirements
- Attention to detail
- Project a professional demeanor
- Establishes and maintains relationships well
- Maintain numerous projects at once
- Excellent organization and time management skills
- Proficient in Microsoft Word, Excel, PowerPoint, and Publisher
- Comfortable and pro-active with social media
- Knowledge of Constant Contact, WordPress and QuickBooks helpful
- Ability to lift heavy objects (25lbs+)
- Availability on occasional nights and weekends
Education
Bachelor’s Degree or equivalent experience
Experience
2+ years in administrative position and/or office management experience
Event Coordination experience
Database experience
Microsoft Office Proficiency
Compensation & Benefits
$50,000 per year
Health Insurance Stipend after 90 days of employment
Commission on web and e-blast sales
10 Days PTO Accrued after one year
HOW TO APPLY
Send resume and cover letter to samantha.e.meyer@gmail.com