Company Overview
If you want a career with a lot of opportunity for growth and career development, then the Mississippi Job Corps is the place to be! We are looking for staff that have a passion for making a difference in the lives of young adults. We specialize in helping youth achieve training in a variety of vocational fields to obtain long term career success! Job Corps is the nation’s largest residential program that provides free education and career technical training to young adults ages 16-24. We take pride in providing quality training both in and out of the classroom that prepares students for success in every aspect of their lives.
Position Overview
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate while working with our students and staff. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire and patience to meet the needs of others.
Responsible to provide respective department with administrative and technical support. Assists and coordinates special projects and provides support to other departments as required.
- Follows all integrity guidelines and procedures and ensures no manipulation of student data.
- Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.
- Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
- Maintains Job Corps/Company systems and libraries which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs.
- Ensures that area is organized, clean, safe and conducive to student/staff success
- Prepares, coordinates and distributes Centers weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes.
- Produces quality work/assignments in a thorough, timely and accurate manner.
- Maintains appropriate personal attendance, accountability and work productivity standards.
- Plans, prioritizes and organizes assignments to meet established goals and deadlines.
- Understands and applies job knowledge to effectively complete all required job responsibilities.
- Proactively maintains the skills required to perform job duties.
- Mentors, monitors and models the Career Success Standards as required by the PRH.
- Shows respect and courtesy to students and holds them accountable for their actions and behavior.
- Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services.
- Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.
- Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems, are in fact, corrected.
- Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
- Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
- Other duties as assigned