Phoenix Job Corps Center operated by Adams and Associates, Inc., is seeking an experienced Administrative Assistant to provide high-level technical support to the Executive Director's office. This position is a great fit for you if you possess the following competencies: expert in business applications including; excellent organizational and time management skills; exceptional verbal and written communication skills; ability to follow-up and see through assigned duties; strong attention to detail with ability to spot minute errors on reports submitted to the office; and team-oriented mindset to provide assistance where needed including serving in acting roles in other departments such as Human Resources.
Responsibilities
- Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.
- Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
- Maintains Job Corps/Company systems and libraries.
- Prepares, coordinates and distributes Centers weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes.
- Provides technical and administrative assistance to the Human Resources Department related to personnel information processing, computer input and reporting, fringe benefit administration.