Description
Are you highly organized with a keen eye for the details?
Do you enjoy using technology to seek out efficiencies and progress?
Do you enjoy a fast-paced environment? If this sounds like you,
The Montgomery County Department of Parks- Southern Parks Division is the place you want to be! We are currently seeking a motivated, highly organized, and professional Administrative Specialist to join our program. The ideal candidate will provide support to the Martin L. King Region management area with specialized skills and experience in human resources, procurement, budgeting, and other administrative duties under general supervision. In addition, the candidate will be able to collaborate and communicate with internal and external customers, assess, and solve problems, be a self-starter, team player and well organized. This position will report directly to the Martin L. King Region Program Manager.
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is a six-time National Recreational and Parks Association Gold Medal Award Winner. The Montgomery County Department of Parks has a career staff complement of nearly 800 employees, and we serve a diverse population of more than one million residents in the Washington, DC area. We manage 421 parks on nearly 37,100 acres of parkland. Go to our website to learn more: https://www.montgomeryparks.org/
DIVERSITY STATEMENT: Montgomery County Department of Parks believes that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to its success. Montgomery County Parks does not make hiring decisions based on race, ethnicity, national origin, gender, gender identity, sexual orientation, age, disability, religion, political affiliation, or ideology or status as a Veteran. Please Note: The salary range listed above represents the earning potential for this position. Salary is commensurate with experience. Examples of Important Duties
Human Resources:
- Conducts, or ensures, training of staff in the development of documentation and compliance standards.
- Review and retrieve qualified applicants, manages hiring packets, coordinates all interviews, submits, and tracks documents for completion and submittal.
- Draft vacancy announcements and recruitment advertisements and other tasks associated with staffing for the management area.
- Coordinates, generates, and processes paperwork for performance evaluations, position reassignments, disability leave, terminations, and approves timecards.
- Prepares human resource transactional paperwork such as request for personnel actions, tuition assistance and leave requests.
Training and Development Assistance
- Actively collaborates with the management team to develop and administer training programs for the division’s staff.
- Coordinate with other divisions, government agencies or contractors to implement training.
- Accesses databases to record, track, and analyze staff training reports etc.
- Coordinate’s training and organizational development efforts; provides logistics for training classes.
- Prepares and sends notices to trainees; prepares conference rooms for training.
- Research information on consultants; researches and assists with implementing training best practices.
Budget and Purchasing Assistance
- Performs a range of financial management work including participating in unit budget formulation, drafting of narrative and execution.
- Compiling data and modifying or editing justifications and other supporting documents consistent with program goals and requirements.
- Identifying revenues; assisting with controlling and tracking expenditures; and reconciling any discrepancies, working with central budgeting, central accounting and other units and management as appropriate.
- Review various financial documents and verifies calculations, budget codes, and compliance with Commission policies and procedures.
- Prepares or reviews expense reports and coordinates statements of financial disclosure.
Administrative Support
- Maintains various highly confidential and electronic materials for the purpose of providing up-to-date reference and documentation.
- Maintains and coordinates the logging of vehicle assignment form and mileage for the Department.
- Coordinates and schedules internal/external meetings and events, providing meeting/event support.
- Prepares and modifies documents including correspondences, reports, drafts, memos, agendas, and emails.
- Updates and maintains office policies, procedures, and coordinates maintenance of office equipment.
- Receives, opens, sorts, and distributes incoming correspondence including maintaining electronic and hard copy filing including division’s database tracking systems.
- Coordinates quarterly program newsletter with internal and external staff with articles, photo documentation, and training opportunities.
Communication
- May serve on departmental and interagency committees for the purpose of coordinating and developing programs, resolving problems of mutual interest, or exchanging information.
- Works with community groups, park and recreation councils, and citizens to resolve problems and promote park operations goals.
Other Duties As Assigned
- Other duties assigned as per the Division needs and functioning requirements.
Knowledge, Skills, And Abilities
- Collaborative with a strong work ethic; having strategic awareness and the ability to anticipate Administrative or Human Resources Support.
- Must have a cooperative spirit, excellent communication, creative thinking, and interpersonal skills.
- Communicates and interacts effectively with all partners both internal and external.
- Knowledge of, and skill in applying, the principles, methods, techniques, and practices of effective Administrative and Human Resources Support.
- Ability to work with highly confidential documents and data while ensuring confidentiality for materials not subject to public disclosure.
- Proven organizational, coordination, and workload management skills, abilities, with great written, verbal, organizational and interpersonal skills.
- Demonstrate ability to work on multiple activities, meet tight deadlines, and creatively problem solve by selecting, organizing, and logically processing relevant information to resolve a problem.
- Proficient in using a computer and up-to-date office software (MS Office), enterprise software and specialized software for planning, scheduling, communicating, word processing, collecting, and reporting data, preparing presentations, researching, document control and performing other computer functions for data management and retrieval.
Preferred Qualifications
- Advanced computer software knowledge in Microsoft Office Suite and adobe.
- Ability to communicate in another language a plus.
- Valid driver’s license required in accordance with both State and Commission rules and regulations duties required by the position of assignment.
Working Conditions
Works in an office setting; may work outdoors briefly on an incidental basis. Work is primarily sedentary and requires very light to light physical effort. May be subject to various job demands such as high volume of work and tight deadlines. Minimum Qualifications
- Bachelor's Degree in Human Resource Management, Finance, Business or any related field.
- One (1) year of experience in human resource management, finance or any other related area of business administration.
- An equivalent combination of education and experience may be substituted, which together total 5 years.