Working closely with all members of these two teams, the Staff Assistant provides high quality administrative support and has the following responsibilities:
- Support both long-term and day-to-day goals of the Program Director and team members.
- Provide general administrative support to both teams, including ordering supplies and catering, and requesting service and repair when necessary.
- Collaborate and communicate professionally with internal and external stakeholders on behalf of the teams.
- Manage complex calendars; schedules meetings between multiple stakeholders, and updates agenda/tasks as needed.
- Track faculty presentations; manage room reservations and Zoom meeting administration
- Proofread, edit, and maintain meeting agendas, presentation materials, etc. Assist with large mailings and collating of materials.
- Coordinate the social media, marketing, and website presence for the projects, including:
- Draft and publish posts on behalf of faculty to promote featured appearances and citations in media
- Schedule media interviews and maintain a list of media contacts
- Compile and track all media citations for affiliated faculty, for use across School-wide communications
- Manage newsletter subscription lists, identify and compile relevant content for newsletter distribution, and assist on the production using HTML template
- Proofread, edit, and maintain web presence, meeting agendas, presentation materials, etc. Assist with large mailings and collating of materials.
- Update research, media, and bios on public website
- Support the team with the production and distribution of Managing the Future of Work podcast
- Schedule interviews, manage studio reservations and release schedule
- Work with guests to organize campus visits; notify guests of episode release, coordinate episode promotion with guests on social media
- Generate multimedia for use in marketing the Managing the Future of Work podcast; upload audio files for transcription
- Field podcast inquiries
- Prepare and process reimbursements and invoices, track outstanding expenses, and manage payment of vendors and temporary workers
- Responsible for other duties as assigned.
Benefits
- Paid Time Off: 3 weeks of accrued vacation time per year, 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.