About The Community Builders
The Community Builders, Inc. (TCB) is a nationally recognized nonprofit developer, owner, and manager of affordable and mixed-income residential and commercial properties. We envision a world with vibrant, safe, and inclusive neighborhoods in which all people live in healthy homes with equitable access to resources and opportunities to pursue their dreams. Our mission is to build and sustain strong communities where all people can thrive. We realize our mission by developing, financing, and operating affordable, mixed income residential communities, neighborhood amenities and resident opportunity programming. Founded in 1964, TCB currently owns/manages 13,000+ units of rental housing across the Northeast, Mid-Atlantic, and Midwest.
About Community Life At TCB
Community Life (CL) is TCB’s place-based model that uses stable housing as a platform for connecting families, seniors, and households with disabilities to community resources and opportunities. We engage residents in creating programs and building strategic partnerships with local stakeholders to create pathways to opportunities in early education, economic mobility, youth development, voting registration, health, and resident leadership. Community Life’s goal is to create equitable access to community supports, resources, and opportunities for all residents so that everyone can thrive.
Position Description
The Community Life Administrative Assistant will support the Vice President of Community Life and manage the Community Life Department administrative activities. The Administrative Assistant will spend about 50% of the time supporting the Vice President and the remaining time will be dedicated to administrative tasks related to supporting the Community Life Directors, and the accounting department to perform tasks necessary for the well-functioning of the Department. Under direct supervision of the Vice President of Community Life, the Administrative Assistant will be responsible for:
Responsibilities Include
- Organize, maintain calendar, and schedule appointments for the Vice President.
- Coordinate all travel arrangements for VP, including submitting and reconciling monthly expense reports.
- Update and maintain the Community Life Operations Manual which includes policies and procedures. This includes uploading procedures onto the Corporate SOP Library in accordance with the Directors of Community Life.
- Order office supplies and research new deals and suppliers.
- Handle administrative requests and queries from Directors and Senior Managers of Community Life.
- Support the CL Grants Administrative Assistant with submission of invoices for processing, setting up vendors and processing weekly petty cash request for Community Life sites.
- Manages vendor setup, including ensuring completion of MOU, SOW, insurance, and insurance exemption form when appropriate, and prepare MOUs for VP signature.
- Maintain CL TCB Commons page and update as needed.
- Plan meetings and take detailed minutes, as well as prepare reports, PowerPoint presentations, statistical graphs & charts and other materials for meetings and correspondence.
- General clerical duties to include, but not limited to: photocopying, faxing, scanning, mailing, and filing.
- Answering resident, vendors, and employee telephone inquiries, directing and screening calls as appropriate.
- Set up conference rooms and conference line for meetings. Ensure Technology is working properly prior to meetings. Arrange catering for select meetings.
- In collaboration with the Directors of Community Life, schedule monthly trainings for CL Site Staff.
- Send newsletter entries to inform Property Management of new and exciting Community Life events.
- Maintain up to date the staff e-mail distribution list and department directory in outlook and excel.
- Responsible for completing the new hire check list and assist in onboarding new hires: computer orders, IT set up, training schedules, etc.
- Update job titles and order business cards as changes occur in a timely manner.
Knowledge, Skills, and Abilities:
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Outstanding organizational and time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to undertake, balance, and manage multiple tasks and assignments
- Excellent customer service skills & the ability to create a customer focused culture.
- Must possess the ability to communicate effectively with all levels of management, employees, and outside contacts.
Education & Experience
- BA/BS required. Minimum one year in an administrative support role.
- Experience working with minimal supervision and perform effectively under tight time deadlines
Salary range: $50,000-$55,000 and commensurate with experience. Interested candidates are asked to send a cover letter and resume to Elizabeth Gonzalez Suarez:
elizabeth.gonzalez.suarez@tcbinc.org www.tcbinc.org
The Community Builders is committed to ensuring diversity in the workforce, and applicants from diverse backgrounds are encouraged to apply.