Overview: Quinnipiac University invites applications for the position of Administrative Assistant in the College of Arts and Sciences. This position will provide administrative support to the Dean, Associate and Assistant Deans, and perform other assigned duties.
About Quinnipiac: Quinnipiac is a private, coeducational, nonsectarian institution located 90 minutes north of New York City and two hours from Boston. The university enrolls more than 9,500 students in 110 degree programs through its Schools of Business, Communications, Education, Computing and Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts and Sciences. Quinnipiac is recognized by U.S. News & World Report as both a best-value school and a top national university, and has also earned recognition in Princeton Review's "The Best 387 Colleges". Quinnipiac has been named a "Great College to Work For" as determined by a comprehensive industry survey. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook and follow Quinnipiac on Twitter and Instagram @QuinnipiacU.
Responsibilities
- Execute clerical work including word processing, data entry, filing, basic budgeting, composing emails and other correspondences, answering phone calls, taking messages, and routing all calls and messages as needed.
- Helping answer general inquiries from faculty, staff, students, visitors, and others on university policies including information contained in the academic catalog and the student handbook and directing more complex inquiries to the appropriate offices and employees.
- Helping with procurement and budgeting, including purchase requisitions and credit card purchases and reconciliation and providing clerical support for grants.
- Maintaining a welcoming office environment by answering general inquiries from faculty, staff, students, and visitors, on university policies (e.g., academic catalog and student handbook) and directing more complex inquiries to the appropriate offices and employees.
- Providing secondary support for communications for the College: source and generate content for social media and manage and monitor the college’s social media presence, curate content and production of materials for the college website and brochures promoting the college; organize a college-specific digital newsletter for alumni/friends of the college.
- Supporting the Department of Psychology and the Department of Sociology and Anthropology.
- Supporting faculty travel planning for faculty in CAS.
- Accurately entering class schedules and assisting with student registration in assigned departments.
- Maintaining confidentiality of records and information in dealing with faculty, staff, and student employees
- Assist with travel and event planning for majors and faculty. This includes arranging meetings, handling expenses connected with travel and events, notifying participants, and arranging for materials, food, and facilities.
- Assisting with procurement and budgeting, including purchase requisitions, credit card purchases and reconciliation for assigned departments and occasional faculty grants.
- Assisting with mail delivery and picking up packages as needed.
- Providing backup coverage for other CAS administrative assistants.
- Attending meetings and workshops as directed.
- Other duties as directed by Chairs in assigned departments, the Dean, and Associate and Assistant Deans.
Education Requirements
- High School Diploma or GED required
Qualifications
- 1 to 3 years’ experience working in high traffic office setting
- Strong communication and interpersonal skills
- Attention to detail and excellent organizational skills
- Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion
To Apply
Special Instructions to Applicants:
Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and Quinnipiac's commitment to diversity and inclusion, and contact information for three references on the application form.
- Please note this is a Grade 5 position in the Clerical Union
- The hourly rate is $24.38
- The work week is 35 hours per week
- This position requires the successful completion of a Microsoft Office skills test and background check
Quinnipiac University has a strong commitment to the principles and practices of diversity and inclusion throughout the University community and welcomes candidates who enhance that diversity.
We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.
Quinnipiac University is an Equal Opportunity Employer.