Coordinator, Human Resources

Primary Purpose:

Biotechnology Innovation Organization (BIO) is the world’s largest advocacy association representing member companies, state biotechnology groups, academic and research institutions, and related organizations across the United States and in 30+ countries. BIO members are involved in the research and development of innovative healthcare, agricultural, industrial and environmental biotechnology products. BIO also produces the BIO International Convention, the world’s largest gathering of the biotechnology industry, along with industry-leading investor and partnering meetings held around the world.

The Coordinator, Human Resources is responsible for working closely with the HR team to support the execution and administration of the people operations, programs, and initiatives. This role builds and leverages relationships across the organization, while effectively balancing ongoing, short-term tactical work with long-term strategic initiatives. It is a great opportunity to join a growing organization with a high-performance culture with the ability to make an impact in the biotechnology community.

ESSENTIAL Responsibilities:

The responsibilities include, but are not limited to:

• Partner with HR Director and VP to communicate standards, procedures, and policies.
• Assist with day-to-day operations of Human Resources.
• Perform administrative tasks associated with recruiting, which includes posting jobs, screening resumes, coordinating interviews, and partnering with hiring managers as they execute the interview process.
• Support the annual internship program by helping with internship placements and activities.
• Partner with the Payroll Director and HR Director to ensure accurate and timely payroll processing twice monthly, which includes inputting salary adjustments, calculating new hire and termination pay, and ensuring benefits and retirement spreadsheets match the ADP register. Completes payroll wires.
• Onboards new hires, including the distribution of welcome information after offer letter execution, the onboarding invitation creation, and the addition of employee data to systems.
• Manage background checks and process new hire paperwork, e.g., Form I-9 and tax withholding forms.
• Cross train with the HR Director and Learning and Development Manager on delivering new hire orientation.
• Complete tasks associated with exiting employees, including the distribution of need-to-know information and the removal of employee data from systems.
• Execute various programs, including but not limited to supporting the BIO Spot Award Program, writing pieces for the BIO Brief Newsletter, and serving on BIO’s Event Planning Committee and Culture Coalition.
• Maintain employee data in relevant systems and ensure the information is complete and accurate.
• Support record keeping, including employee files, HRIS, and internal databases.
• Focus on quality deliverables, working to complete tasks thoroughly and requesting assistance when necessary.
• Perform other duties as assigned.

Required Background, EDUCATION, and skills:

• Bachelor’s degree in Human Resources, Organizational Development, or related field.
• 2+ years of related work experience required.
• Experience with human resources processes, programs, and strategic initiatives.
• Strong knowledge of employment laws and practices including ERISA, FLSA, ADA, Workers’ Compensation, FMLA, HIPAA and OSHA regulations a plus.
• Ability to exercise initiative, independent judgement and be a self-starter while also being a strong team player.
• Ability to maintain the highest level of confidentiality and handle sensitive materials.
• Strong written and verbal communication skills with an ability to engage stakeholders at all levels.
• Strong organizational skills and attention to detail with an ability to manage multiple projects simultaneously.
• Strong analytical skills and experience with technology tools, including Microsoft Office suite.
• Understanding of human resources information systems, such as ADP, a plus.
• Proficient in Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook.