The Ability Center (ACT) is a non-profit Center for Independent Living. Together, we will work to make our community the most disability friendly in the nation by increasing independence for people with disabilities, discovering true passions, and changing the community's perception of disability.
The Office Coordinator is the first point of contact for guests who visit the main campus of The Ability Center. The successful candidate will oversee a diverse range of administrative, information technology, and support functions within the organization. This role requires a proactive, detail-oriented, friendly individual who can effectively manage various tasks simultaneously while providing excellent customer service.Essential Responsibilities
- Responsible for opening, ensuring the main lobby is a clean, organized, and welcoming environment.
- Monitor the copy area, distribute faxes, sort, and distribute mail, as well prepare outgoing mail.
- Manage contracts with external support groups, ensure agreements are adhered to, and meetings scheduled.
- Create and distribute the organization's employee newsletter.
- Manage the inventory of office supplies, refreshments, and paper products, and place orders as needed.
- Will put items in supply cabinets and ensure conference rooms are well stocked with necessary supplies.
- Assist with technology set up for group training and meetings.
- Assist consumers with the purchase of TARPS passes.
- Provide general administrative support services to staff as requested.
- Liaison to IT contractor, troubleshoot IT problems and provide basic support for staff.
- Manage phone, computer, and copier service contracts with external vendors.
- Prepare and provide information to management to assist in the budget process for IT related expenditures.
- Update outlook contact lists, and computer user accounts.
- Responsible for setting up phones for new hires and making updates to main switchboard.
Associate degree in Administration, Business and/or Human Resources preferred. Prefer a minimum of 3 to 5 years’ administrative experience. Demonstrated experience in Microsoft Office. Experience with office contracts and vendor relationships is a plus. Possess strong problem-solving skills, with a fundamental understanding of network and computer concepts. Proficiency in IT-related tasks and software, including Microsoft Office programs especially Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro. Organizational skills, attention to detail, and the ability to work in a fast-paced environment. Strong written/verbal communication skills with the ability to format and write letters. Prefer the candidate has a passion for technology and can work independently and collaboratively. Some non-profit experience is helpful.Essential Physical Demands:
The essential physical demands described here must be met by an employee to successfully perform the essential functions of this job. The employee in this position will need to remain stationary for periods of time. Will operate/use a phone, computer, copier, printer, fax, and postage meter. Communicate with others and exchange accurate information via phone, text, written, e-mail, or face to face. The employee will move about the office space, reach, bend, stoop, lift, and carry office supplies weighing up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.At the Ability Center, diversity, equity, and inclusion are at the core of who we are. We are committed to fostering, cultivating, and preserving a culture of belonging by changing perceptions, and discovering true passions. Our employees are our most valuable asset. Your life experiences, self-expression, and unique capabilities represent our team, and the diverse communities we serve.
ACT is an equal opportunity employer.The Ability Center is committed to providing reasonable accommodations to individuals with disabilities.We offer competitive pay and a comprehensive benefit package.