- Our team is looking for an entry level Project Assistant to support their engineering team*
- Why you should be interested:*
- Growth opportunities
- Entry level opportunity with no prior experience necessary
- Microsoft office suite
- Document control experience
- Description:* Document controls lead for a specific client account.
They will be the central lead for organizing all drawing/document check in/out of clients document control systems.
Responsible for creating projects and tasks to standardize and organize project documents.
They will support and organize a number of different staff submitting project documents through multiple different offices.
They will work closely with project drafting and engineering teams to support them on project needs.
All project work involving document control, project creation and management will need to be completed in ProjectWise.
Extensive experience in ProjectWise will be a requirement for this role. Create new projects in the financial system.
Manage project forecasts and overruns and provide reporting on budget versus actuals on a regular basis. Provide reminders to project managers and counterparts for project/scope change authorizations. Schedules, organizes and coordinates departmental and inter-departmental meetings. Act as the point of contact among various depts, clients, and other external partners. Manage information flow in a timely and accurate manner. Track project and departmental expenses and prepare weekly, monthly or quarterly reports. Format information for internal and external communication - memos, emails, presentations, and reports. Take dictation and minutes. Effectively communicates and coordinates for the completion of the tasks as per the deadline and initiates follow-up action. Assist with preparing the monthly newsletter, and announcements. Produce reports, PowerPoint presentations, and briefs Streamlines team communications to maximize productivity, and track and help drive the completion of key deliverables. Knowledge of office management systems and procedures Experience in exercising discretion and confidentiality with sensitive company information. Excellent organizational skills with an ability to think proactively and prioritize work
Integrity and confidentiality. Excellent in Microsoft Office Products including Excel, Word, and PowerPoint Outstanding planning, organizational, and time management skills.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
Actalent is an equal opportunity employer.About Actalent
Actalent connects passion with purpose. We help visionary companies advance their engineering and science initiatives through access to specialized experts that drive scale, innovation, and speed to market. With a network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, Actalent serves many of the Fortune 500. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences services and workforce solutions brand in 2021.