Responds to all inquiries (telephone, fax, e-mail, and personal), schedules appointments and provides information to staff, parents, students, and the public based on knowledge of general district policies and procedures.
Monitors and maintains campus budget. Orders supplies and enters purchase orders. Assists in the preparation of a variety of financial and statistical reports and associated materials.
Ensures staff positions are covered each school day, assists in finding substitutes, prepares materials/keys for substitutes, and reconciles substitute time accounting. Monitors substitute budget.
May assist with the coordination of the calendar and/or schedules. Schedules meetings, trainings, interviews, field trips, other school events. Prepares the school calendar for publication.
Serves as liaison between administrative staff and parents, students, the public. Serves as office coordinator for large projects, delegating tasks to other office clerical staff.
Composes documents, correspondence, agendas, minutes, bulletins and reports for the Principal/Assistant Principal for the purpose of communicating information to students, staff, administrators and the general public.
Updates the school website, supplies the marquee message, prepares school newsletter for staff and for parents.
Checks out assets to staff at the beginning of the year, including keys, computers, other electronic equipment, etc. Accounts for all assets at the end of the school year when staff check in assets.
In accordance with legal and administrative requirements, maintains complete and accurate files and records and other proper documentation as required for student records and/or as required by the Business Office.
Updates school website.
Collects, counts and prepares all monies collected for field trips.
Supervises students sent to the office.
Attends meetings as required to receive or convey information.
Establishes and maintains various files and records.
Serves as a backup to other staff in the office such as front desk, health assistant, attendance specialist, or registrar, as needed.
Monitors timekeeping for hourly staff, watching for missed punches, staff working over assigned hours, etc.
Due to the potential for access to confidential student and staff information, it is absolutely mandatory that this position safeguard and maintain the confidentiality of the information stored and discussed in the school and District.
Performs other duties as assigned.
Qualifications And Requirements
Must have excellent organizational, customer service, communication, and writing skills. Must be able to establish positive relationships with parents, students and teachers. Must have ability to multitask and be attentive to detail. Must be flexible and able to adapt to changing priorities. Must maintain confidentiality of student information and school business.
Intermediate proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with a student information system preferred. Ability and willingness to learn new software.
Experience working in a school system preferred. Budget management skills preferred.
Ability to pass background and reference checking as stipulated by District standards.
Valid IVP Fingerprint Clearance Card.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform
The Essential Functions.
The employee is regularly required to perform the following duties:
Frequent communication with parents, students, and staff including the exchange of accurate information.
Occasionally move about the inside of the office to access file cabinets, office equipment, etc.
Constantly operate a computer and other office equipment.
Must be able to remain in a stationary position at least 50% of the time either standing or sitting.
Often raising objects from a lower to higher position, higher to lower position, or horizontally weighing up to 50 pounds.
Occasionally required to position body by bending body downward and forward by waist.
Required to have close visual acuity to perform activities including preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.
TERM OF EMPLOYMENT: Full-Time Position - 11 month. Monday - Friday, 8 hours a day.
SALARY CLASSIFICATION: Appropriate salary placement on the Classified Hourly Salary Schedule.
EVALUATION: Performance of this job will be evaluated by Site Administrator and according to District Policy.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Education Administration Programs
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