Administrative Associate

Mutual Mentorship for Musicians is looking for an Administrative Associate!

Please read on if you are someone who:

• Takes pride in keeping things organized and has a strong attention to detail; 
• Thrives in a fast-paced environment;
• Values a culture of collaboration;
• Enjoys multitasking and managing overlapping priorities; 
• Gets energized by creating and maintaining administrative systems;
• Values diverse intersections of gender, race, sexuality, and ability across generations;
• Is an excellent writer and experienced with creating copy for business email correspondence, newsletter verbiage, etc. (grammar, punctuation, brevity, etc.);
• Knows how to “manage up” and is proactive in managing the schedules and deadlines for the entire M³ Team

Job Title: Administrative Associate

Hours: 5-8 hours per week 

Location: Mostly remote, occasional NYC activity 

Compensation: $20/hour

Overview: We are looking for a responsible Administrative Associate to perform a variety of administrative and clerical tasks as a part of the M³ team. This is a position that will be overseen and directed by Co-founders/Co-Presidents/Co-CEOs Jen Shyu and Sara Serpa, and will play a pivotal role in the scheduling, correspondence, materials preparation, and overall administrative health of M³. 

An ideal candidate is someone whose strengths lie in organization, exemplary writing skills, written communication with artists, institutions, vendors, etc., juggling multiple projects, and technology. Comfort with and ability to learn programs such as Google Workspace, Quickbooks, MailChimp, WordPress, Canva, Vimeo, Youtube, Zoom, Monday Work Management program, Operoo, Trello, etc. 

Just as importantly, our ideal candidate shares our values of elevating women and non-binary musicians and those of other historically underrepresented gender identities in intersection with race, sexuality, and ability across generations. Though our candidate must speak English fluently, we encourage applications from individuals with strong cultural competencies and those who are proficient in one or more non-English languages. 

Primary Job Duties: 

• Cohort Support - Artist Agreement and Assets Management: Solicit and maintain materials such as contracts, photos, and financial information in project management systems and Google Docs. Handle confidential information in a trustworthy manner. 
• Scheduling: Facilitate the polling and scheduling of all cohort activities spanning time zones across the world. 
• Bookkeeping in Quickbooks: Maintain financial logs in collaboration with co-founders and monitor incoming invoices/costs and outgoing payments.  
• Email Correspondence: Support correspondence with artists, sub-contractors, and vendors from all over the world.
• Event Support: Support virtual and in-person festivals and events through ticketing processes, marketing, artist management, venue set-up, and other applicable administrative tasks.
• Pro-active support of M³ Team: Skillful at “managing up” and has skills similar to those of an Executive Assistant in terms of helping the co-founders with reminding and keeping track of the program’s deadlines and scheduling of meetings, etc.
• Hours: Able to work steady hours where Starting Time and End Time are clear and regular whenever possible (1-2 hours per day at a time given to co-founders a week in advance)
• Other duties as assigned. 

Working Environment: This is primarily a virtual position, but will require event support needs in NYC on occasion, so ideally our Administrative Associate would live in/near NYC or at least be in the Eastern Time zone. Daily communication is required, and our ideal candidate will be able to rapidly respond to tasks given. We will provide reasonable accommodations to qualified individuals with disabilities.

How to Apply: Please send your resume and cover letter and/or email expressing your interest in this position with subject “ADMIN ASSOCIATE JOB APPLICATION” to m3musicians@gmail.com by March 15, 2024. 

Please note that the selected candidate for this position will not be eligible for M³ program participation as cohort members/artists during their length of employment with M³.

About M³ 

M³ (Mutual Mentorship for Musicians) is a platform created to empower, elevate, normalize and give visibility to women, non-binary musicians and those of other historically underrepresented gender identities in intersection with race, sexuality, or ability across generations in the US and worldwide, through a radical model of mentorship and musical collaborative commissions. https://mutualmentorshipformusicians.org/