Administrative Coordinator

TITLE : JOB POSTING - ADMIN COORDINATOR

LOCATIONS: INDIANAPOLIS AREA - GREENWOOD

WE ARE LOOKING FOR AN ADMINISTRATIVE COORDINATOR!

Position Title: Administrative Coordinator

POSITION TYPE: Full Time

• Are you excited about being part of a team that is constantly growing?
• Are you a self-driven, organized, team-oriented individual who likes administrative processes?
• Do you thrive in a fast-paced, ever-changing environment and have a track record of getting processes streamlined while supporting a CFO?
• Would you like to join a rockstar team that values family, honesty, respect and accountability? If you answered “YES” to the above, read on!
  
  

Company Overview

ALL IN Painting is an award-winning company that partners with clients to meet their painting needs and is setting the bar as high as possible in overall client experience. We foster a work environment that inspires innovative thinking, strategic management, and consistent high performance. Our vision is to cultivate a career focused work environment with increasing benefits for the employee while growing our client base in the Indy Area and scaling to multiple locations.

Position Overview

The Administrative Coordinator’s mission is a diverse set of responsibilities aimed at ensuring the smooth operation of the office, communication is clear and efficient, projects are well-coordinated, administrative processes are streamlined and compliant, all while supporting the CFO and giving clients an amazing experience.

This Is For You If You Are

• Trustworthy, honest, respectful, accountable and reliable
• Calm, positive, and have a solution-oriented attitude in all situations
• Committed to personal excellence, driven to succeed with a "can do" attitude
• Able to plan, see the “big picture” and prioritize
• Adept at critical thinking and problem-solving
• Flexible and adaptable
• Curious, collaborative, passionate and detail-oriented
• A lifelong learner motivated to continue to learn and grow
• A steward of your community and committed to giving back and serving others
  
  

Description Of Duties

• Oversee Estimate Calendar
• Intake calls
• Marketing Assistance (Social Media, GMB, Newsletter)
• Update Certificates and Flyers
• Schedule Estimates
• Administrative and Accounting support
• Manage Employee Database
• Onboard New Employees
• Manage Accounts Receivable
• Vendor Account Management
• Manage Tech Stack (PaintScout, Boomerang, Google)
• Manage Office Facilities and Supplies
• Manage Company Property (laptops, cell phones, etc.)
• Manage Policies and Procedures
• Manage multiple email accounts
• Manage Processes like Flow Chart & Org Charts
• Assist Project Coordinator with Booked Projects
  
  

Skills & Requirements

• Five years or more in similar position
• Administrative Skills: Proficiency in administrative tasks such as scheduling, record-keeping, filing, and data entry.
• Computer Proficiency: Familiarity with office software such as Microsoft Office Suite (Word, Excel, Outlook) and Google Office Suite, as well as scheduling software, customer management systems, and other relevant tools.
  
  

Compensation

Competitive Hourly Wage

Earned Paid Time Off

3 Paid statutory holidays

Supplemental health benefits plan

Part-time with high potential for growth into full-time position

Work with a close-knit team of professionals who enjoy what they do