Executive Assistant

Our client, a flourishing impact investor in Palo Alto, is searching for a high-caliber Executive Assistant to support a director to play a key part in the development and execution of their amazing events. This is a once-in-a-lifetime opportunity with an extraordinary firm and the perfect role for a motivated professional to develop their skills in event planning and production.

What you’ll be responsible for:

• Maintaining vendor and supplier contact records in their tracking system.
• Tracking attendance for events
• Creating weekly events newsletter and maintaining their intranet
• Providing guest services for specific events and serving as a point of contact for visitors
• Managing team calendar and tracking events across the organization
• Providing general administrative support for event planning and production
• Handling meetings logistics, including zoom set up, room booking, taking meeting notes, creating agendas, preparing briefing materials, etc

What Qualifies you:

• Must have a Bachelor’s degree or equivalent work experience
• A passion for events and planning
• At least 4 years of administrative or event support experience
• Ability to adapt at a moment’s notice and always find solutions
• Handle highly confidential material/matters relating to the department and organization with the utmost discretion
• Tech-savvy
• Proven ability to organize, prioritize assignments, and multitask in a fast-paced environment, both independently and as part of a team

Please submit your resume to be considered!

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.