Human Resources Administrator

POSITION SUMMARY

The Human Resources Administrator is a key contributor to the HR Team at Vistage Worldwide, Inc. reporting to the Talent Management Partner. The HR Administrator will provide support through the full employee lifecycle, primarily assisting with onboarding, terminations, talent acquisition, and more! Above all, we need a team player with a “can do” attitude who wants to grow and learn in every facet of Human Resources and who will go the extra mile to ensure our employees receive the best support and customer service possible.

THE COMPANY

Vistage is the world’s largest CEO coaching and peer advisory organization for small and midsize business (SMB) leaders. We offer the most effective approach for SMB enterprises to achieve better results and grow faster as well as for SMB leaders to maximize their impact.

The 45,000+ members we serve are CEOs, owners and executives of SMB organizations located across the US and in 35 counties around the world. These SMB executives typically spend a day or more with Vistage every month to immerse themselves in our comprehensive platform for making better decisions, getting better results and becoming better leaders. Our platform features three core elements: valuable perspectives from a trusted group of peers, professional guidance and meeting facilitation from an accomplished business leader (the Chair), and deep insights from subject matter experts.

Vistage was founded more than 65 years ago and we’ve grown every year since then by innovating to stay on the cutting-edge of business and being relentless in delivering value to our members. Our success is demonstrated by the fact that Vistage member companies grow 2.2 times faster than non-Vistage peer companies. Learn more about us at www.vistage.com.

VISTAGE EMPLOYEE LIFE

Vistage’s success is anchored by a unique culture which reinforces employee commitment to the Vistage mission. It is a spirit of collective success and achievement which is also reflected in our workplace. Here’s a sample of the employee experience that helps drive our success:

• Welcome to our home. Our US headquarters sits in the heart of San Diego’s UTC area. It features an open, modern aesthetic with lots of collaboration spaces, free lattes and Cold-Brew on tap! From our San Diego base, we collaborate with colleagues based across the country and around the world.

• We sweat the details. Our onsite gym is decked out with Peloton bikes, a Mirror workout system and plenty of other equipment to keep your workout challenging and fresh. On-site yoga classes, chair massages and smoothie days also help to keep us focused and healthy!

• We invest in your career. Each employee has an actionable career progression plan developed through individual collaboration with their manager. We focus on promoting from within and employee progression plans are complemented by all-staff development days held in our state-of-the-art learning center as well as access to tons of individualized development resources and a tuition reimbursement program.

• We invest in you. Our employee benefits program is one of the most generous you’ll find. Fully-paid healthcare is provided for employees through Anthem Blue Cross along with access to dental, vision and life insurance coverage. Take care of your financial future with 401(k) matching funds eligibility after your first month as an employee and utilize the free individual investment counseling we provide to help you grow the money you’ve saved. You’ll also start with 16 days of paid time off per year to allow you to relax and recharge . . . employees receive additional annual paid days off based on tenure.

• We keep it fun! Whether you’re enjoying our summer baseball outing, unwinding during an employee happy hour or toasting your co-workers at our epic annual holiday party, you’ll see that we take having fun as seriously as helping our members succeed! The office vibe is business casual with flexible schedules along with freedom to work from home in bunny slippers if that’s your thing! We value mutual respect and laughter . . . we hate stiff formality. You’ll have regular access to Vistage executives—our CEO even buys everyone doughnuts several times a year to fuel his informal employee chats!

Vistage’s culture and sense of mission drives employee loyalty: more than half of our staff has been with the company for five years or longer. Are you ready to start your Vistage journey?

RESPONSIBILITIES

Onboarding/Offboarding

• Coordinate new hire and separation documentation through ADP and internal employee filing systems for all global locations.
• Manage and process employment verifications (ex: Background Checks, 1-9 E-Verify)
• Create new hire onboarding schedules and distribute communications to internal team members and new hires. Along with calendaring all new hire orientations and check-ins.
• Welcome new hires and conduct new hire orientations, office tours, and general support throughout the onboarding phase.
• Distribute communications and enrollment in new hire Harassment Prevention training, PAL coffee connects and MBTI trainings.
• Update the Org Chart and New Hire Tracker with new hire/departing employees.
• Collaborate with Facilities and IT teams to prep for new hire arrival (ex: submit new hire tickets, create new hire swag box, ensure onsite desk readiness).

Talent Acquisition

• Recruiting for junior-level positions in various business functions.
• Conducting, coordinating, and scheduling of candidate interviews.
• Drafting offer and promotion letters as needed.
• Additional recruitment duties such as screening resumes and updating job postings.

General Administration

• Maintenance of employee data in ADP WorkforceNow for US and International employees.
• Maintenance of all active and separated employee files and databases in compliance with applicable legal requirements.
• Ability to answer general inquiries regarding HR knowledge, systems, and programs; escalate necessary topics to the appropriate team members.
• Provide administrative assistance and support to the Sr. Director, Human Resources.
• Assist with tuition reimbursement and referral forms for employees.
• Assistance with company-wide employee newsletter and intranet.
• Key liaison with Payroll on daily change reports to ensure all updates are tracked accurately between Finance, Payroll, and HR.
• Coordination of the Vistage Diversity Equity and Inclusion committee.
• Draft and send out Bonus Letters to all new hires.
• Additional duties as requested.

QUALIFICATIONS

• An undergraduate degree is strongly preferred; business, communication, or human resources is a plus.
• 1+ years’ experience of supporting an HR team.
• 1+ years’ general HR experience.
• Technically savvy – ability to work with multiple systems and spreadsheets. Provide out-of-the-box thinking on solutions to heavy manual work
• Must be extremely organized and detail-oriented.Ability to prioritize and project manage required.
• HR Certificate or SHRM/HRCI Certification a plus.
• General CA employment law and benefit knowledge.
• HRIS experience preferred.
• Ability to foster and cultivate trust and partnerships with all levels.
• Desire to make a difference and have fun!

TOTAL COMPENSATION RANGE

$26 - $28 hourly + 6.5% Bonus (salary based in San Diego, CA)

JOB LOCATION

Hybrid in San Diego; 2 days onsite, 3 days offsite