Executive Assistant

RESPONSIBILITIES:

-To learn the foundation’s history and activities in detail

-To handle the logistic, administrative, communicational, and organizational aspects of the Fellowship

-Scheduling the itinerary and managing the entire U.S. fellowship program, agenda, including speakers, visits and meals

- Preparing and monitoring the budget

- Communication, oral, written, and in person, with all parties involved in the fellowship, including speakers, travel agencies, catering, etc.

- Constant involvement and communication with past and present Fellows, engaging them in discussion, and assigning tasks – proactively

- Overseeing the Fellows’ action projects

-Handling the Foundation’s social media (Facebook, Twitter, the website and the website's forum)

- Assisting with the writing of a monthly newsletter

- Arranging special events throughout the year that build relationships with all of the International parties

-Participating with the International parties to enhance the vision and strategic plan to guide the foundation

-Developing effective teamwork between the Board, the Chairman, and the foundation overseas

-Functioning as the liaison to the accountants relating to all regulatory and tax

issues

-Administering the foundation's funds in accordance with the budget

-Maintaining and developing relationships with Members of Congress and their staff, think tanks, business groups, the media and other foundations

-Working on an effective fund raising program

-Interviewing and pre-screening prospective candidates

-Administrative functions including printing, filing, preparing and editing documents

-Coordinating and supervising staff both for the foundation and for the family office

-Managing the Chairman's appointments, schedule and travel arrangements

-Functioning as the liaison between Europe, US and the Middle East

-Traveling with the Chairman as necessary

-Raising money for the foundation

REQUIREMENTS:

-Bachelor's degree

-Minimum of 6 years of relative experience working for a foundation or family office

-At least 5 years of fund raising experience for a foundation or not for profit

-Bright, with strong communication skills both verbal and written

-Must be willing to travel as occasionally to Europe and the Middle East

-Must have a positive, "can do" attitude

-Able to multitask and work in a fast paced high energy environment

-Flexible to work as necessary to support a very dynamic, successful international businessman

-Extremely detail oriented and able to anticipate problems and provide solutions