Administrative Assistant

Join Sky Solutions, LLC - Pioneering Digital Transformation Excellence!

Welcome to Sky Solutions, LLC, a dynamic Digital Transformation Firm nestled in the vibrant heart of the Washington D.C. Metro Area. We specialize in empowering leading organizations in the Financial Services and Healthcare sectors, achieving remarkable business outcomes through cutting-edge Digital Process Automation (DPA) and innovative Low-Code/No-Code Application Development. As a certified Small Disadvantaged Business (SDB) with Minority Owned certifications, diversity and equal opportunity are integral to our mission. Embark on our journey of innovation and transformation, where your skills align seamlessly with our commitment to excellence.

Position: Admin Assistant (part-time)

Location: Herndon, VA (on-site)

Schedule: Tuesday-Thursday 9 AM - 5 PM ET

Job Description:

We are seeking a part-time Admin Assistant to become a part of our team, overseeing office functions and delivering vital administrative assistance. This role requires on-site presence in Herndon, VA, every Tuesday to Thursday, from 9 AM to 5 PM. The Admin Assistant will be responsible for providing administrative support, managing office tasks, and assisting with various departments. If you're detail-oriented and enjoy supporting a dynamic team, we'd love to hear from you!

Responsibilities:

• Maintains organized filing systems for records, documentation, and files.
• Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings as required.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Greet clients, visitors, and guests, determining their purpose and guiding them to the appropriate location.
• Answer, screen, and direct phone calls, take messages, and schedule meetings.
• Manages office supplies and coordinates maintenance of office equipment.
• Receive and distribute mail, documents, packages, and courier deliveries promptly.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Maintains the inventory, storage, and distribution of company equipment/assets (i.e., laptops, monitors, etc.).
• Assists HR with sending out new hire welcome packages and event planning.
• Supports Recruiting with resume formatting and gathering required candidate paperwork.
• Aids various departments with marketing materials and social media postings.
• Updates and sends out our monthly newsletter.
• Performs other related duties as assigned.

Qualifications:

• High school diploma or equivalent required; Associates degree in office administration or related field preferred.
• 1-3 years of administrative and clerical experience preferred.
• Ability to type at least 45 words per minute.
• Exceptional verbal and written communication skills.
• Strong organizational skills with acute attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Physical requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Sky Solutions, LLC is an equal opportunity employer and we value diversity and inclusion. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, age, disability, or any other protected status. We welcome applications from all qualified candidates who share our vision and values.