Assist manager with preparation and distribution of BOD, budget and annual meeting mailing materials
Flexible with requested hours and must be able to be onsite or applicable business office as required.
Receive and process maintenance requests, track work orders
Receive incoming owner and vendor calls, take appropriate action as needed and keep the manager informed
Assist in maintenance of homeowner association follow up file and necessary changes to contact information in management working files
Prepare and distribute welcome packages for new homeowners
Facilitate Association and vendor mailings
Assist in producing an Association newsletter
Maintain Association liability insurance information
Assist in the creation and support of an Association web site for owner access to rules, governing documents, minutes of meetings, newsletter distribution
Create reports (landscape, work orders; delinquencies, violations) out of the management software
Attend and take minutes for two ARB meetings per month.
Coordinate ARB processing (architectural) requests and answering inquiries
Assist manager on any special projects
Back up to maintaining Association gate computer
Serve as back up manager when association manager is out
Assist with review of all Association contracts and preparation of bid specifications as needed
Assist with any mailings to members as directed by manager
Assist with preparation and distribution the agenda and packets for board of directors’ meetings
Attend the annual homeowners meeting check in the owners, assist with election procedures
Oversee Barcode and controlled Access to community
Assist with Excel spreadsheets as needed for community and CAM
Facilitate Email blasts through Mail Chimp or platform adopted by the Association
Attend Committee Meetings as needed by Association
Assist in the enforcement of the Association Bylaws, CC&Rs, Rules and Regulations and Architectural guidelines
Assist and guide personnel on various tasks
Requirements
Microsoft Suite Experience
Team Player
Excellent Communication Skills
Prioritize workload
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Marketing and Sales
Industries
Real Estate
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