Office Coordinator

Job Summary

The Office Coordinator provides leadership and staff quality day-to-day office and warehouse administrative support. As we continue to expand, we seek a dedicated and experienced Office Coordinator to join our team in Kilgore, TX. Salary ranges from $23-$28 per hour

Key Responsibilities

• Completes daily, weekly, and monthly data entry and reporting requirements for the warehouse.
• Distributes company information such as newsletter, employee recognition, and other information cascaded from leadership.
• Partners with plant leadership to coordinate and organize employee events.
• Responsible for HR administrative tasks such as new hire onboarding process, submitting new hire paperwork including I-9 verification, annual benefits enrollment coordination, and onsite interview preparation.
• Responsible for upholding and maintaining confidentiality.
• Supports timekeeping and payroll process; works closely with management to confirm timecard discrepancies. May submit timecards for processing.
• Provides information and answers to local employees' concerns and needs.
• Will escalate all employee relations issues and concerns to the HR Business Partner promptly.
• Maintains front office and warehouse supplies, assists management with placing orders, and verifies receipt of supplies.
• Performs general clerical duties including, but not limited to, employee file maintenance, data entry, mail sorting and processing, email, and phone correspondence.
• Proactively identifies administrative issues such as discrepancies in reporting, documentation, payroll processes, and procedures.
• May assist with ad hoc duties such as shipping and receiving coordination, supporting visitors, training of operational procedures, or other administrative duties as assigned.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• High school diploma/equivalent
• 2-5 years’ experience in an ADMINISTRATIVE SUPPORT function preferred.
• Intermediate computer skills in Outlook, Microsoft Excel, Word, and PowerPoint.
• Previous timekeeping experience and local and federal payroll knowledge are preferred.
• Accounts-Payable experience preferred.
• Previous office management or administrative coordinator experience in a warehouse environment is preferred.
• Proficient with Kronos and Workday preferred, or any other HR operating systems