24-0096 Elementary Office Assistant - Level 1 @ Quil Ceda Tulalip Elementary

Work Schedule: 6 hours per day (9:15 a.m. - 4:15 p.m.) – 195 days per year (Monday-Friday)

Reports To: Building Principal

Salary: Per Public School Employees negotiated salary schedule – Level 1 at https://www.msd25.org/o/District/page/employee-groups

PSE TRANSFER REQUESTS WILL BE CONSIDERED FOR THIS POSITION PRIOR TO SCREENING ANY OUT-OF-DISTRICT APPLICANTS.

Account Code: 0100-23-3110-1119-6200-0000-0 - 6.00

Job Summary

This position is responsible to provide exemplary customer service and consistently project a professional and positive image of the office; accurately maintain student attendance, records, discipline, and truancy; assist with general office needs; and perform all duties as requested in a professional, confidential manner.

Minimum Qualifications

• High School diploma or equivalent
• Previous office experience in a K-12 school setting preferred
• Working knowledge of Microsoft Office Suite; Google Mail, Calendar, and Drive; and Skyward preferred
• Experience and/or training with cultural, ethnic, and language diversity preferred
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
• Proof of Immunization (if born 1/1/57 or later)
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
• Completion of all district-required training within thirty (30) calendar days from hire date
  
  

Essential Job Functions

This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:

• Attendance (maintain-retrieve student attendance data)
• Create Documents-Forms
• Create-Maintain Database
• Data Entry
• Data Extraction (data mining)
• Discipline (prepare letters and maintain data as directed)
• Filing & Maintenance of Student Records
• Mail (sort-distribute)
• Prepare and Process District Documents-Forms
• Receptionist (greet public, answer phones)
• Schedule Translator for General Education Conferences
• Student Information (maintain and update confidential student records)
• Student Registration & Withdrawals
• SWIS Data Entry
• Truancy (prepare letters and maintain data based on federal/state law)
• Maintain consistent presence at assigned worksite and regular work hours
• Comply with all district policies and procedures
• Perform related duties as requested by Building Administrator or Elementary Office Manager
  
  

At The Request Of The Building Administrator Or Elementary Office Manager, The Following Job Functions Will Be Performed As Needed During Peak Workflow Or In The Absence Of Other Office Staff

• Arrange Coverage in Absence of Substitute
• Communication (communicate building-department information to staff-public)
• Handle Emergencies for Staff or Students
• Master Schedules (maintain course information in Skyward)
• Newsletter
• Receipt Money
• Substitute Check-In
  
  

Desired Skills

• Consistently listen, write, and speak in a clear and concise, well-organized manner
• Consistently problem-solve, seek new responsibilities, proactively prioritize, and multi-task
• Consistently resolve customer inquiries in a positive and timely manner
• Consistently treat people with respect, dignity, and fairness
• Consistently participate and support team ideas, changes, and decisions
• Consistently demonstrates technical expertise and practical knowledge of the job
• Consistently produces thorough, accurate work and meets timelines
• Consistently demonstrates a positive attitude and supports other through positive communication
• Consistently offers help when help is needed
• Consistently seeks to acquire new skills to demonstrate self-improvement
• Consistently demonstrate a high level of confidentiality
  
  

Work Environment

The usual and customary methods of performing the job functions require the following physical demands: occasional lifting, carrying, pushing and/or pulling; some stooping, kneeling, crouching, and/or crawling; fine finger dexterity; work at computer for prolonged periods of time; frequent interruptions; meet deadlines with time constraints; and dealing with distraught and/or angry persons. Typically the noise level in this work environment is moderate.

Evaluation

This position shall be evaluated periodically by the Building Administrator and/or assigns pursuant to the currently established district procedures and evaluation criteria. The process shall include an evaluation of the performance of the above essential job functions.

EQUAL OPPORTUNITY EMPLOYER

Marysville School District complies with all federal and Washington State rules and regulations and will provide equal employment opportunity and treatment for all applicants and staff in recruitment, hiring, retention, assignment, transfer, promo, and training. Such equal employment opportunity will be provided without discrimination with respect to race, creed, national origin, age, honorably discharged veteran or military status, sex, sexual orientation including gender expression or identity, marital status, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society.

The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:

• Civil Rights: Dr. Courtney Hill, Executive Director of Equity and Family Engagement; courtney_hill@msd25.org ; 360-965-0008
• Gender Inclusivity: Dr. Courtney Hill, Executive Director of Equity and Family Engagement; courtney_hill@msd25.org ; 360-965-0008
• Harassment, Intimidation, & Bullying
• Employees: Alvin Cooper, Executive Director of Human Resources; alvin_cooper@msd25.org ; 360-965-0071
• Students: Claudette Rushing, General Counsel/Executive Director of Legal and Risk Management; claudette_rushing@msd25.org ; 360-965-0020
• Title IX: Claudette Rushing, General Counsel/Executive Director of Legal and Risk Management; claudette_rushing@msd25.org ; 360-965-0020
• Section 504 and ADA: Dr. Michelle Roper, Executive Director of Special Education and Student Services; michelle_roper@msd25.org ; 360-965-0174
  

Discrimination and discriminatory harassment may be reported to the district employee/department listed above by phone at (360) 965-0000. You also have the right to file a written complaint. Address: 4220 80 th Street NE, Marysville, WA 98270.

The Marysville School District is a drug-and tobacco-free workplace.

Classification History

Job description developed April 2005. Job description revised November 2006. Job description revised January 2008. Job description revised May 2008. Job description revised December 2015. Job description revised July 2018. Job description revised September 2023.