Benefits Administrative Assistant

BakeMark is expanding and looking for a Rockstar HR Admin Assistant to join the team!

SUMMARY

Under general supervision, processes and maintains benefit enrollments and responds to employee inquiries. Under direct supervision, maintains employee database and processes all insurance billings. All duties are of a highly responsible and confidential nature.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist in the administration of company benefit programs including, but not limited to, the following: 401K, healthcare insurance, life, and COBRA. Performs reconciliation of all benefits costs and payroll deductions. Compiles and maintains records for use in employee benefits administration. Supplies data/reports for benefit audits.
• Interfaces externally with insurance carriers (medical, dental, life, AD&D) government compliance officials, and designated medical facility.
• Communicates benefits programs/offerings to all employees directly or through branch management personnel.
• Coordinates all new hire enrollment activities and assists with the annual Open Enrollment process. Interfaces as needed with new employees and/or branch HR contact to assist in form completion. Records employee information such as personal data, compensation, and benefits for input into HRIS. Communicates benefit changes as directed. Gathers and sorts data as requested by supervisor.
• Examines employee files to answer inquiries and provides information to authorized persons. Will assist with verification of employment requests as needed. Assists with the creation, information gathering, and distribution of the Employee Newsletter.
• Compiles data from personnel records and prepares reports for governmental compliance.
• Follows all company policies, procedures, and safety rules.
• Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated.
• Exemplify the BakeMark core values of Partnership, Performance and Passion in all aspects of assigned duties.
• Other duties as assigned to meet company goals.

To perform the job successfully, an individual should demonstrate the following competencies;

• Technical Skills -Shares expertise with others.
• Teamwork - Contributes to building a positive team spirit; Puts success of team above own interests.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Supports organization's goals and values.
• Professionalism - Approaches others in a tactful manner. Performance:
• Analytical - Collects and researches data; Uses intuition and experience to complement data.
• Problem Solving - Identifies and resolves problems in a timely manner.
• Technical Skills - Strives to continuously build knowledge and skills; Shares expertise with others. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.
• Professionalism - Approaches others in a tactful manner. Partnership:
• Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.
• Written Communication - Writes clearly and informatively; Able to read and interpret written information.
• Teamwork - Contributes to building a positive team spirit; Puts success of team above own interests.
• Technical Skills -Shares expertise with others.
• Professionalism - Approaches others in a tactful manner.

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required. Ability to maintain a high level of confidentiality.
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation. Must have strong MS Excel and word processing skills.
• Payroll and HRIS computer systems experience a plus.
• Bilingual Spanish - ideal

EDUCATION / EXPERIENCE

• High School Graduate with two to four years related experience and/or training; or equivalent combination of education and experience