Administration and Marketing Specialist

Skarzynski Marick & Black LLP • Full-time • New York City Metropolitan Area, US • $85k - $95k / year • 5d ago

Overview:

Skarzynski Marick is seeking a detail-oriented and ambitious professional to join our team as a Specialist, working with both the Director of Administration and the Chief Marketing Officer. This dynamic role combines administrative support with marketing and business development initiatives, offering a unique opportunity to manage projects across departments and take ownership of key tasks. The ideal candidate will have a proactive, can-do attitude, strong writing skills, and the ability to thrive in a fast-paced environment while managing competing priorities. This role works 3 days in-office and up to 2 days remote per week.

Key Responsibilities:

Project & Process Management

Coordinate and manage complex projects with overlapping administrative and business development goals, ensuring efficient completion of tasks.
Maintain and update various firm-related documents, including policies, procedures, and spreadsheets (e.g., Who-to-Call List, Organizational Chart).
Track and manage project expenditures, ensuring timely submission of receipts and invoices in coordination with accounting.
Oversee the firm’s legal subscriptions and manage contract renewals for satellite office space and various vendors.

Event Planning & Coordination

Organize internal and client-facing events (e.g., training sessions, happy hours, Continuing Legal Education programs, charitable events, sponsorships and conferences), including vendor management, logistics, budgeting, and post-event follow-up.
Manage all aspects of firm mailings (e.g., client announcements, holiday cards, event invitations) and internal event communications.
Assist with onboarding tasks such as new hire announcements, training schedules, and materials distribution.

Marketing & Business Development Support

Develop a deep understanding of the firm’s clients and the work we do for those clients.
Maintain and manage the firm's client contact database, ensuring data integrity and accuracy.
Assist in the creation and distribution of client-facing marketing materials, working closely with the Chief Marketing Officer.
Write and distribute the bi-weekly Business Development Bulletin newsletter.
Collaborate on LinkedIn profile updates and training for lawyers, as well as website content updates and social media efforts.
Support the firm's DEI, Lawyer Recruiting & Retention, and Lawyer Training & Development initiatives, including Mansfield certification tracking and reporting.

Administrative Support

Prepare and circulate weekly in-office staff schedules and monthly Tenant Newsletters.
Handle general office management duties, such as vendor communication, internal documentation, and assisting with firm-wide training content.
Manage certain aspects of employee onboarding including writing and formatting new hire announcements.

Requirements:

Bachelor’s Degree required
2-5 years of relevant administrative and/or business development/marketing experience (law firm experience preferred)
Strong organizational, administrative, and project management skills
Ability to manage multiple projects and priorities in a fast-paced environment
Effective interpersonal and teamwork skills with the ability to work across departments
Proficiency in Microsoft Word, Excel, and PowerPoint; experience with Canva, Mailchimp, and social media platforms is a plus
Strong attention to detail, critical thinking, and problem-solving abilities
Ability to handle confidential information with discretion
Flexibility to adapt and evolve with the role
Willingness to work overtime on occasion