AUTM is the nonprofit leader in efforts to educate, promote and inspire professionals to support the development of academic research that changes the world and drives innovation forward through technology transfer.

In this role, you will be employed by AUTM, largely in support of its multi-year grant to operate the Federal Laboratory Consortium (FLC). The FLC is a nationwide network of more than 300 federal laboratories, agencies, and research centers that fosters commercialization best practice strategies and opportunities for accelerating federal technologies from out of the labs and into the marketplace.

What will you do:

The Marketing & Communications Associate provides support and project management for AUTM and FLC Promote AWARDS activities, to increase awareness of the Consortium and Association.

FLC Awards

Manage Award submission process as staff liaison to FLC Awards Subcommittee assisting with:

updates to awards criteria/instructions
defining any new awards categories
Setting agenda for meetings
Taking attendance and minutes
Communication of notes, tasks
Awards submissions and judging platform (Slayte), to address problem areas and updates

Troubleshoot platform issues

Relay concerns regarding platform to Slayte contact

Create awards submission forms

Test platform before awards cycle opens

Manage judging process

Assist in score tabulation

Coordination of judges' review meetings

Assist judges with platform questions, and technical questions.

Recruit judges within the FLC community
Work with Regional Coordinators to modify “Best in Region” selection process if needed based on feedback from 2023 cycle
Create and order Certificates and trophies
Collect information from awards cycle

Review proofs and communicate with vendors for awards creation and shipping

Plan and produce Awards ceremony

Coordinate with winners to gather information pre and post awards ceremony

Assist with Script writing and PowerPoint presentations

Respond to communications with winners regarding attendance at awards ceremony
Plan and Manage notifications to policymakers

Gather information to create email and social media campaigns

Work with Digital Media Associate to create collateral

Follow up with legislators

Support promotional efforts for winners with other staff

AUTM Awards

Coordinate the submission process review and selection of the AUTM Howard Bremer Award and Volunteer Service Awards.

Create forms
Schedule judges' meetings
Support submitters through the application process
Inform winners/losers of the Howard Bremer application process; develop congratulatory emails; provide content for newsletter announcement/press release
Coordinate onsite logistics for acknowledgment at the AUTM Annual Meeting

Metrics/Survey Support

Provide administrative and data management assistance for the AUTM Licensing Survey and Salary Survey reports and databases

Customer service

Data entry and verification

Database report generation

Marketing & Communication Support

Provide administrative support for the marcom team including but not limited to supply ordering, proofreading, design support and other duties assigned.

This job is remote but applicants in the Washington, DC Metro area are preferred to facilitate more frequent full-staff meetings.

Job Requirements: Your skills

Enthusiast and hard working
Proven writing and editing skills
Comprehensive attention to detail
Ability to collaborate with colleagues at all levels including volunteers and leadership and fellow staff.
High energy self-starter with ability to prioritize
Ability to learn a new industry and dive deep to grasp the finer details.

The technical qualifications:

A bachelor’s degree is required with 2-3 years’ practical experience in an administrative role with some experience working with awards programs.
Strong attention to detail and proofreading skills.
Excellent written skills including a command of English grammar, usage, and vocabulary.
Proficiency in MS Excel
Experience using the Slayte awards platform is preferred by not required.

AUTM

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Marketing Communications Associate (Awards)