Department: Human Resources

Ballard Spahr, a national law firm with 15 offices across the Country has an opportunity available in our Human Resources Department for an experienced Leave & Disability Administrator. Our Administrator will be responsible for managing HR functions including, but not limited to the Firm’s leave of absence (LOA), disability and workers’ compensation programs; employment verifications and Human Capital Management (HCM) data.

Responsibilities include managing leaves of absence for lawyers and business professionals, in compliance with the federal FMLA and state and local leave related laws; short and long term disability claims; workers’ compensation program, including claims management, liaison with insurance carrier and compliance with state and local reporting and notice requirements. This position reports to the Director of HR Operations and offers a remote arrangement.

Additional Responsibilities Include But Are Not Limited To

Provides guidance to employees and managers in interpreting leave and disability policies. Assists employees with filing claims internally as well as through state and local programs, as applicable. Serves as the point of contact for all employees and managers for leave related inquiries.
Completes annual state compliance reporting for Workers Compensation.
Administers PTO/Sick Time audits, donations, and sick time sell back programs.

Other Human Resources support includes, employment verifications, ad hoc report requests, managing local office compliance with federal and state labor law posters, weekly firm newsletter, and status change form transactions.

The selected individual will have a high degree of proficiency with Microsoft applications including Word and Excel. HRIS experience, preferably with Workday a plus. Strong verbal and written communication skills along with excellent interpersonal and organizational skills. Must be able to prioritize, handle multiple demands and meet deadlines. Attention to detail, time management skills and the ability to work collaboratively with team members is required. A demonstrated ability to maintain confidential and sensitive information is essential.

Five years of related experience in Human Resources administering leaves of absence and disability programs, preferably in a legal or professional service environment; Bachelor’s degree preferred. Knowledge of federal, state and local leave and disability and workers’ compensation programs and applicable laws. Working knowledge of general HR processes. Ability to work beyond the standard scheduled hours, as needed.

Ballard Spahr offers an excellent benefits package which includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; generous paid time off program; health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range for this position is from $70,000 - $80,000 depending upon experience and location.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

Ballard Spahr LLP

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Human Resources/Leave & Disability Administrator