Operations & Events Manager

See PDF listing here: https://drive.google.com/file/d/134neNXukuGw119uXGV2__Zm7v9F0_EZH/view?usp=sharing

Please read below and send submissions to careers@creativeyouthawards.org

About the Bay Area Creative Foundation + Creative Youth Awards

The Bay Area Creative Foundation (BACF) celebrates, cultivates, and inspires creativity in youth and young adults. We believe in fostering a society that embodies creative spirit, art, and innovation. Our flagship program, the Creative Youth Awards (CYA), invites high school students across the San Francisco Bay Area to submit original artworks and performances spanning visual art, film, music, dance, photography, and writing. Since our 2021 launch, over 6,890 creative works have been submitted and $404,000 in cash awards distributed directly to students.

Our annual Creative Youth Celebration (CYC) showcases these emerging artists through performances, exhibits, interactive art-making, and discussions with acclaimed local creatives—culminating in a free, public event that inspires and connects the next generation of artists.

About the Role

As BACF enters its sixth year of programming, we’re looking for a highly organized, solutions-focused Operations & Events Manager to serve as a central hub for our small but impactful team. Reporting directly to the Executive Director, you’ll manage the systems, budgets, and logistics that keep our organization running — from CRM oversight and vendor management to supporting development efforts and board reporting.

You’ll also be the lead producer and project manager for our flagship Creative Youth Celebration, overseeing planning, budgets, venues, talent, volunteers, and day-of production. Alongside these core duties, you’ll help shape BACF’s communications and outreach, ensuring timely, professional engagement with students, partners, sponsors, and stakeholders.

This is a year-round operational leadership role with a high-profile public event at its heart — perfect for someone who can think strategically, execute precisely, and keep multiple priorities moving forward in service of our mission.

Key ResponsibilitiesOperations & Administration (50%)

In support of the Executive Director, serve as the primary project manager for cross-departmental initiatives and as-needed projects, ensuring goals, timelines, budgets, and deliverables are met.
Partner with the Executive Director to implement and manage the organization’s development strategy, fundraising campaigns and events.
Oversee and optimize BACF’s CRM database (DonorPerfect) to ensure accurate records, reporting, and stakeholder communications.
Lead solutions-oriented management of organizational operations, including insurance, payroll, technology platforms, and vendor relationships.
Manage budgets, financial tracking, and reporting in collaboration with the Bookkeeper and Executive Director.
Prepare materials and present updates at quarterly board meetings as needed.
Identify, propose, and implement improvements to processes, tools, and systems that increase efficiency and impact.

Event Planning & Production (40%)

Act as lead producer and point of contact for the annual Creative Youth Celebration (CYC), managing all aspects of planning, logistics, and execution. The 2025 CYC event was a free, 5-hour programmed event held at Yerba Buena Center for the Arts. Over 500 people attended.
Oversee event timelines, budgets, staffing plans, vendor contracts, and on-site operations.
Coordinate with the Program Director to develop programming and secure talent, including students, artists, and speakers.
Work with the Executive Director to secure in-kind donations, partnerships, and sponsorships to support event success.
Manage volunteer recruitment, training, and scheduling for events.

Outreach & Communications (10%)

Respond to general inquiries and ensure timely, professional communication with students, partners, and stakeholders.
Draft and distribute the monthly e-newsletter and other organizational communications (in collaboration with Marketing Manager).
Support Program Director with outreach for annual projects and initiatives.

Qualifications & Skills

Bachelor’s degree required; advanced training in project management or nonprofit operations is a plus.
Minimum 4 years of professional experience in operations, project management, event production, or nonprofit administration.
Demonstrated success managing complex projects and in-person events from inception to completion, with measurable outcomes.
Strong budgeting and financial management skills.
Proficiency in Google Workspace, Asana (or other project management tools), and CRM platforms (DonorPerfect preferred). Canva for design is a plus.
Exceptional organizational skills, with the ability to juggle multiple priorities and deadlines without sacrificing attention to detail.
Proven problem-solver with sound judgment, adaptability, and the ability to anticipate challenges before they arise.
Strong interpersonal and communication skills, with a collaborative and proactive approach.
Comfort giving and receiving constructive feedback in a team setting.
A passion for the arts, youth development, and advancing creative opportunities in the Bay Area.

Position Details

Full-time, salaried, exempt position.
Salary Range (dependent on experience) $85k-95k, including health benefits (health, vision, dental), blended PTO (Sick + Vacation), all federal holidays observed, access to 403b savings, WFH, parking and professional development stipends.
Hybrid work environment Mostly remote work-from-home (~80%) with a mandatory weekly in-person office day for all staff (currently Wednesdays) at our Presidio (San Francisco, CA) office. Office hours are 9am-5pm, Monday-Friday. Must have reliable high-speed internet and be based in or near San Francisco for in-person work and events.

Additional Requirements

BACF requires proof of COVID-19 vaccination as defined by the CDC, with reasonable accommodations considered for medical or religious exemptions.

To Apply

Submit a cover letter detailing your interest in BACF and relevant experience, along with your resume (both PDF), to careers@creativeyouthawards.org with the subject line “Operations & Event Manager”. Priority consideration will be given to applications received by September 30, 2025. We will only contact candidates chosen for further consideration. No phone inquiries please. Thank you.

Equal Opportunity Employer

The Bay Area Creative Foundation is committed to fostering a creative and professional environment that reflects the diversity of the Bay Area. We welcome applicants of all backgrounds and identities and encourage candidates who reflect the communities we serve to apply.

For more information about the Creative Youth Awards, please visit our website www.creativeyouthawards.org

Bay Area Creative Foundation

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Operations & Events Manager