BTS’ Executive Coaching Center of Expertise is searching for an Executive Assistant (EA) to the Managing Partner. This is a central and essential role that touches every part of our organization and, together with the Operations team, ensures our firm runs effectively.

The opportunity

The Boda Group is a leadership and team development firm. We coach, teach, and advise leaders and teams to help them be more engaged and effective, which leads to better results for their organization.

We partner with clients across a broad range of industries, including technology, software and services, pharma and biotech, financial services and investment management, professional services, consumer products, and media. We work with leaders who are smart, successful, driven, and committed to improving.

As a virtual team, we value our relationships and invest in them with monthly video team calls, annual retreats, internal newsletters, and more. We’re a team of curious learners who actively cultivate a supportive, positive, respectful, fun environment. We are driven by a shared commitment to providing our clients with outstanding work, and to helping our team members learn, grow, and succeed.

The Executive Assistant (EA) to the Managing Partner is a central and essential role that touches every part of our organization and, together with the Operations team, ensures our firm runs effectively.

The EA’s core responsibilities will focus on responding to requests, anticipating needs, and preventing problems. The ideal candidate is a detail-oriented administrative professional with a positive, can-do attitude who enjoys and has been successful at juggling multiple priorities in a fast-paced environment.

Responsibilities Include

Proactively manage the Managing Partner’s full and constantly changing calendar, including strategically prioritizing meetings, with a deep understanding of the relevant priorities.
Coordinate with client EAs, team members, and others on confidential, high priority and sometimes complex schedules.
Manage all contacts, updating new contacts, connecting on LinkedIn, exporting new contacts to our newsletter list, etc.
Manage the client feedback process – updating the database of needed surveys, sending surveys on time, accurately populating the database with survey responses, sharing survey results with team members.
Support business development activities by
- coordinating with team members, tracking progress, updating the managing partner on progress
- reaching out to clients to ask about their decisions
- creating and administering email campaigns to share resources with prospects and clients
Reach out to team members monthly to ask for, collect and compile engagement updates, ensuring our tracking is accurate and up to date.
Handle various projects requiring research, writing, and spreadsheet skills.
Plan (infrequent) travel and manage expenses and expense reports, including reconciling credit card statements.
Handle various personal activities.

Skills And Capabilities Required

Intelligent, creative problem-solver. Able to understand new requests and challenges and solve them efficiently and with high quality.
Unfaltering detail-orientation. Able to produce accurate, high-quality work under deadline.
Proven team player who builds strong relationships virtually, cares about colleagues, and eagerly pitches in wherever it’s needed to help the team succeed.
Demonstrated prior success as an executive assistant in a virtual environment.
Strong written and verbal communication skills.
Professional, positive, and poised. Will represent the firm and our team members well.
Aligned with Boda values – excellence, relationships, curiosity, authenticity, growth mindset, humility, generosity, radical candor, and reliability. (For more detail on our values visit http://bodagroup.com/the-boda-team-values/)
Fluency with Microsoft Office – particularly Outlook
Independent and self-motivated. Likes working on their own behind the scenes. Able to productively and happily work in a virtual environment with almost all interactions via email.
Bachelor’s degree

The role requires ~20 hours/week during normal business hours, ideally with the flexibility to increase or decrease 10-20% in any given week. Hours are completely flexible within a standard workday. The role is not suitable for someone with another full-time job.

Compensation: $25-30K/year as a part time employee.

BTS

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