Project Coordinator – Marketing Operations

Location: Miami, FL / Remote

Company: Cedar Gold Group

About Cedar Gold Group

Cedar Gold Group is a Miami-based precious metals firm that helps Americans protect and grow their retirement savings through physical gold and silver IRAs. We’re a fast-scaling financial firm with an in-house marketing division, national ad campaigns, and a growing media presence through The Wealth Guardian and The Gold Standard Podcast.

We’re looking for a Project Manager to own execution across design, content, website, email, and partnership initiatives — ensuring all marketing projects are completed on time, on brand, and in coordination with internal and external teams.

Position Overview

The Project Coordinator will oversee Cedar Gold Group’s day-to-day marketing and creative execution.

This role bridges design, marketing, and operations — ensuring content, campaigns, and deliverables flow efficiently from idea to execution using Asana as the central project management system.

You’ll coordinate with:

Chief Marketing Officer for creative and campaign execution
In-House Market Analyst for weekly blog and email content
External Agencies for ad creative and web support
Internal Teams for approvals, launches, and reporting

This is a hands-on role for someone who thrives on structure, organization, and creative momentum.

Key Responsibilities

Content & Social Media

Manage production timelines, resources, and approvals for digital content, maintaining alignment across creative, marketing, and channel teams
Develop optimal content calendars to maintain consistent posting dail and/or /weekly across Meta (FB/ IG) LinkedIn, YouTube (Videos + Shorts), and X
Manage short-form video (Reels, clips, podcast snippets) posting and tracking
Repurpose long-form content (blogs, videos, press) into short-form video and written social content, optimized for designated channels
Assist in scripting or producing short-form video content with select collaborators for high-volume, short-form, and topical content for applicable social channels
Community management to engage, comment, and interact with Cedar Gold Group’s followers, industry publications, and thought leaders
Flag qualified leads or DMs for the sales team
Implement systems to track, monitor, report weekly on post performance and engagement to guide ongoing content optimization

Creative & Marketing Execution

Manage all design and creative projects through Cedar’s Project Management System (Asana), developing Projects, organizing collaborators, assigning needed team members, and tracking tasks through completion
Coordinate with graphic designers, video editors, and external agencies to ensure deliverables are complete in timely manners, meeting due dates, and align with Cedar Gold Group’s brand standards
Maintain an organized asset library for ongoing projects and one-off initiatives (logos, brand guidelines, compliance disclaimers, paid media assets, along with regularly used design elements)
Manage paid ad creative submissions, revisions, approvals, and compliance sign-offs
Coordinate production schedules for photoshoots, filming sessions, and manage communications between all relevant individuals involved in the project (day/times, locations, deliverables, timelines, etc ).

Email & Newsletter Operations

Manage week-to-week production of Cedar Gold’s newsletter, The Weekly Gold Roundup (Written by our in-house Market Analyst)s
Coordinate with responsible team members for copywriting needs, select design elements, and other various to include in a given week
Format final sending assets for delivery to through email and web distribution
Assist in building and deploying ongoing SMS and Internal Email marketing blasts to specified contact segments (lists), ensuring provided suppression lists are in place to maintain deliverability and domain reputation
Manage clean filing systems with organized naming conventions within Cedar Gold Group’s cloud stage system(s), archiving previous newsletters, blog posts, and market updates
Pro-actively structure timelines, coordinate with needed collaboration tasks, track relevant design assets for unique and/ or special-edition SME an Internal Email sends around ideas like: impactful 1, major market events, new content drops
Track open and click rates, providing insight on performance.

Website & Funnel Support

Update Cedar Gold’s online properties and main website weekly (blogs, press, new content)
Keep project management systems up to date with relevant tasks for landing pages, page copy, design, visual elements, integrations, and/or troubleshooting requests
QA landing pages, lead form captures, funnel redirects, and ensure all links, tracking, and integrations run smoothly
Manage relationships and communications with web designers, web developers, and/or external agencies to ensure project collaborators complete tasks and finish projects on time
Tracking & Reporting to monitor website analytics, while identifying opportunities to improve SEO and digital user experience

Brand Partnerships & PR

Manage Cedar Gold’s Content calendar to track timelines, deliverables, and necessary collaborators for various brand deals, endorsements, and PRs
Assist with the execution of brand partnerships and company endorsement deals
Coordinate with influencers, partners, or podcast guests to ensure deliverables, content, or preparation needs are communicated both internally and externally to all parties involved
Manage shared calendars and deliverables for all partnership launches.
Track partnership performance metrics and prepare summary reports.

Marketing Operations Support

Understand, organize, and optimize native Ai capabilities and in-platform automations for Cedar Gold’s Asana workspace
Daily workspace oversight keeping all projects, assigned tasks/subtasks, and workspace organization up to date
Lead weekly marketing stand-ups with CMO & Research Analyst
Assist with reporting & tracking campaign performance data and budget allocations from agency partners
Prepare internal decks or one-page recaps for leadership meetings
Handle coordination for podcast uploads, media assets, and brand decks
Assist with internal events, investor webinars, and occasional trade show logistics.

Qualifications

2–5 years of experience in marketing, project management, or creative operations
Strong organizational and multitasking skills — comfortable managing 10–20 active projects at once
Experience with Asana (or similar Project Management systems like Monday or Trello)
Basic understanding of social media platforms, digital marketing, and creative production
Strong communication skills with designers, writers, and executives
Familiarity with WordPress, Canva, and email platforms (Mailchimp, HubSpot, or similar) preferred
Self-starter who thrives in a fast-moving, entrepreneurial environment

Compensation & Structure

Compensation: $50,000 - $60,000 Starting Salary

Schedule: Full-time, Monday–Friday, 10AM – 6 PM (in-office in Miami preferred)

Reports To: Founder/COO & CMO

Works Closely With: Chief Marketing Officer, Research Analyst, External Agencies

What Success Looks Like

All marketing and creative projects flow through Asana with clear understanding of tasks, projects, ownership and deadlines
Content calendar runs seamlessly — website, social, and email are always up to date
Partnerships and PR deliverables are executed on time with professionalism
Cedar Gold’s brand presence continues to expand through consistent, high-quality output

Cedar Gold Group

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Project Coordinator – Marketing Operations