Position Overview

The International Council for Industrial and Applied Mathematics (ICIAM) is an international organization for professional societies in applied mathematics and those with a significant interest in industrial or applied mathematics. More information on ICIAM can be found at https://iciam.org/

The ICIAM student administrative assistant provides general office support and assists the ICIAM Secretary with scheduling meetings, updating the ICIAM website, sending e-mails to the Board, preparing documents for Board meetings, maintaining the membership directory, answering member questions, archiving information, and maintaining a social media presence. The estimated work schedule is 10-20 hours per week. Hours may vary depending on time of year. The availability to work consistently Monday – Friday is preferred. The final work schedule is to be discussed and agreed upon by the successful candidate and the supervisor. This position will work 100% on site and report to Prof. Suzanne Shontz.

Job Description

The student administrative assistant supports the ICIAM Secretary in several ways.

45% Office support:

Scheduling meetings, sending e-mails to the Board, updating the ICIAM website, and archiving meeting documents and other information.

20% Event support:

Preparing documents, collecting RSVPs, and making voting arrangements for Board meetings.

20% Membership support:

Updating the membership directory.
Answering member questions.

10% Social media presence:

Posting about ICIAM conferences and events, the Dianoia newsletter, featured research, and member society events on X.

5% Other duties as assigned by the ICIAM Secretary.

Required Qualifications

Excellent written communication skills as documented in application materials.
Excellent verbal communication skills as evidenced in application materials and the interview.
Excellent attention to detail as evidenced in application materials.
Demonstrated history of strong professionalism as evidenced in application materials and the interview.
Experience with Microsoft Word.

Preferred Qualifications

Previous office experience.
Experience with updating websites and preparing social media posts.
Experience with preparing Qualtrics surveys.
Experience with the Microsoft 365 Suite.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions

Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

Additional Candidate Instructions

In addition to the online application, the following documents are required to be considered for this position:

Resume
Contact information for three professional references.

Incomplete applications will not be considered.

To ensure consideration, apply before the application review date, 09/01/2025. A review of applications will continue until a qualified pool of applicants has been identified.

Contact Information to Applicants

Suzanne Shontz

shontz@ku.edu

Advertised Salary Range

$15.00-$18.00 Hourly

Anticipated Start Date

Monday May 18, 2026

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