Administrative Assistant - Immanuel Presbyterian Church

Administrative Assistant

Immanuel Presbyterian Church

Hours per week: 25

Reports to: Minister of Congregational Life (interim)

Vision and Purpose of Position

The Church Administrative Assistant provides vital support to the church staff and congregation. In addition to routine administrative responsibilities, this position provides a warm welcome and responds to individual needs in a loving, confidential manner. The Administrative Assistant is committed to the church’s mission and vision.

Qualifications

Genuine desire to serve others in the name of Christ
Outstanding interpersonal skills
High level of discretion and commitment to strict confidentiality
Excellent communication skills (verbal and written)
Office administration experience
Excellent prioritization, organization, and time management abilities
Team player
Detail oriented
Flexible and able to adapt to change quickly
Typing/keyboarding proficiency and strong editorial skills
Adept with technology. Resourceful and motivated to implement and manage new software applications as needed (IPC is currently using Microsoft Word, Excel, Publisher, Canva, Squarespace and Constant Contact).
Proficiency with office equipment

Key Responsibilities

Provide administrative support to the Pastor and staff as requested
Oversee and manage effective church communication
Prioritize and manage church emails
Answer telephone calls and assist/route callers as appropriate
Prepare, sort, and distribute written correspondence
Update and maintain church calendar
Manage use of the church building
Produce and maintain (type, edit, update, print, assemble and distribute) the following: Weekly church worship bulletins; Weekly e-newsletter; Online church directory; Seasonal devotional booklets, songbooks, etc.; Funeral programs; Annual meeting documents; Materials when IPC hosts Presbytery and Other support materials as necessary (e.g., for staff meetings, adult ed.)
Maintain accurate and accessible records for: Church Database, Baptisms, Attendance, Church key distribution, Digital and physical filing systems and back up digital files as appropriate.
Website Management
Update and maintain web pages on Squarespace as needed for special events and programs
Provide staff lead on IT planning and direction.
Attend weekly staff meetings
Church office: Track office supplies and order items as needed
Manage office equipment and work with tech support team and vendors/repair people.

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Administrative Assistant - Immanuel Presbyterian Church