Description

RECREATION SERVICES COORDINATOR 1, MARKETING & EVENTS

Regular Full Time Employment Opportunity

The job posting opens on Tuesday, May 6, 2025, and the final filing date is Tuesday, June 17, 2025, at 5:00 p.m. or after receiving 75 qualified and complete applications, whichever is first.

City of Sunnyvale is recruiting for an energetic, creative, and passionate Recreation Services Coordinator 1 to assist in the Administration, Marketing & Events unit. The Library and Recreation Services Department inspires a healthy community by fostering lifelong learning and play through progressive services and programs for all.

Join a team that works in a fast-paced and diverse community as we work towards building a fun, inclusive and engaged community. If you are seeking to provide services that are inclusive, compassionate, creative and are a curious, dedicated individual then you are an ideal candidate for this position.

Recreation Services Coordinator 1 is responsible for marketing, outreach, event planning and part-time staff recruitment efforts. Past responsibilities have included leading monthly Activities newsletter production, creating and analyzing social media efforts, assisting with marketing related projects, leading all recruitment and program outreach efforts and assisting to plan events like park grand openings, 4 th of July Festival, Sunset Movies Series and the Community Awards program that support the Library and Recreation Services Department's Mission Statement.

Definition

Under general supervision of a Recreation Services Manager, plans, coordinates, monitors, and leads community recreation, arts and community services programs, services and facilities for an assigned program area; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

Recreation Services Coordinator I is the entry-level classification for this job series. Initially, incumbents perform assigned duties under general supervision, while learning related policies and procedures. Recreation Services Coordinator I is distinguished from the Recreation Services Coordinator II classification by the performance of less than the full range of duties assigned to the Recreation Services Coordinator II. As experience is gained, there is a greater independence of action within established guidelines. The classification is alternately staffed with Recreation Services Coordinator II and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level classification. Incumbents are not automatically promoted to the higher level; the needs of the department determine the level of assignment.

Essential Job Functions

Essential Job Functions

(May Include, But Are Not Limited To, The Following)

Plans, coordinates, monitors, leads and directs programs, services and facilities in specific and defined program areas.

Plans and coordinates programs, services and facilities by analyzing demand and researching trends, demographics and needs of program participants; evaluates current programs and plans for future programs; prepares justification for recommended programs.

Designs and implements customer feedback system to support city-wide customer service strategy; administers, tabulates, evaluates, and modifies programs, services and facilities to respond to customer satisfaction surveys.

Prepares and monitors revenue and expense projections and budget reports for assigned program area(s).

Ensures assigned building(s), facilities and equipment are operational and free of health and safety hazards; may open, close and secure facilities.

Researches and makes recommendations on facility and building renovations.

Supports marketing promotions and strategies, including preparation of brochures, flyers, posters, news releases, social media, and other marketing devices and promotional materials.

Acts as liaison to special agreement groups, community organizations and Commissions, within assigned program area.

Coordinates purchases and installations with appropriate City departments for approved equipment.

Initiates and negotiates service contracts and rental agreements; administers contracts, including preparation of invoices and monitoring payment processes within level of authority.

Participates in staff and professional meetings, organizations, committee workshops and conferences.

Develops and prepares reports, correspondence and documentation.

Assists the public in locating, selecting and/or developing appropriate recreation, arts and community services programs, services and facility resources.

Schedules, trains, recruits and evaluates regular full time, regular part-time, and casual employees and volunteers for assigned program area; provides day-to-day direction within assigned program.

Monitors and approves timecards.

Makes recommendations for allocation of resources based on program and facility needs for personnel, equipment and materials; monitors equipment, materials and resources related to assigned program area.

Keeps abreast of trends, issues, and the impact of local, state and federal legislation on programs, services and facilities and the impact to the community; attends professional workshops and conferences as resources allow.

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 100 pounds is also required. Some duties require incumbents to work outdoors in various weather conditions. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Minimum Qualifications

Education & Experience

The minimum qualifications for education and experience can be met in the following way:

A Bachelor's degree from an accredited college or university in recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field; AND

Two years of experience in recreation programs or other community based services.

Knowledge Of

Recreation, arts and community services standards, practices and resources.
Common recreational and social needs of various populations and age groups.
Principles and practices of program, service and/or facility operations, including the methods and techniques of evaluation and budgeting.
Basic mathematics.
Office methods, procedures, software and equipment.
Principles of customer service.

Ability To

Plan, organize and implement recreation, arts and community services and facilities services programs in a specialized area.
Operate a computer using word processing and business software and other office equipment.
Determine and implement the appropriate course of action in emergency and/or stressful situations.
Facilitate meetings, presentations and other activities in support of assigned programs.
Creatively problem-solve.
Understand and follow written and oral instructions.
Communicate effectively, both orally and in writing.
Establish, maintain and promote positive and effective working relationships with employees, other agencies and the public.
Demonstrate initiative and exercise good judgment in the performance of duties.
Develop and implement recreation, arts and community services programs, services and facilities that meet the needs of the community.
Learn the operation, policy and procedures of the Library and Recreation Services Department.
Work independently and as a team member; recognize and set priorities and meet deadlines.
Observe safety principles, manage risk, and work in a safe manner.

Willingness To

Work irregular hours or shifts, and on nights, weekends, or holidays when needed.

Licenses/Certificates

Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record.

Desirable Qualifications

Additional experience in one or more of the following specialty areas: Arts, Customer and Business Services, Special Populations, Seniors and Therapeutics, Sports and Aquatics, and/or Youth and Teen Services.
Eligible for state and national certification in Therapeutic Recreation.
Certificate with California Board and Recreation Park Certification (CBRPC) and /or National Council for Therapeutic Recreation Certification (NCTRC).
A Master's degree.

Summary of Sunnyvale's Employees AssociationSEA

Notice of CFRA (California Family Rights Act) Rights and Obligations

Closing Date/Time: 6/17/2025 5:00 PM Pacific

City of Sunnyvale

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Recreation Services Coordinator 1, Marketing & Events