Clark+Elbing. Scientists at law.

Clark+Elbing is a top-tier intellectual property (IP) law firm focused on protecting and promoting innovations in life science, chemistry, devices, and diagnostics. Founded in 1996, our firm has a long-held reputation as a premier law firm for patents. We are proud to offer a robust team of IP attorneys with advanced degrees in science who are supported by a group of Ph.D.s who are at the forefront of scientific innovation.

C+E is looking to add an HR Administrative Assistant to our Boston office to provide daily assistance to our HR team. You will work closely with both the HR Director and HR Specialist. The hours for this role will be Monday through Friday from 9:00 a.m. to 5:00 p.m. This is a great opportunity for individuals looking to learn and start their career within the Human Resources field.

The salary range for this role is $45,000 - $55,000 depending on the level of prior experience.

Responsibilities May Include

Recruiting
Post and maintain job ads
Review resumes to ensure the applications meet the required criteria
Forward resumes to appropriate Supervisors/Partners for review
Schedule interviews
Prepare materials for interviews
Perform background checks
Conduct reference checks
Prepare offer letters
Maintain applicant tracking system (ATS)
Coordinate career fairs and recruiting events
Maintain relationships with college career centers
HR Administrative
Convert all physical HR records to electronic records
Assist with employee benefit letter mailings
Coordinate onboarding and new hire orientation
Process new hire paperwork
Train new hires on ADP system
Order business cards and name plates
Assist with firm event planning
Provide GCs for employee recognition events
Maintain MBTA pass program
Assist with legal compliance
Prepare and process exit paperwork, process offboarding items
Organize and maintain HR files (physical and electronic) according to firm document retention schedule
Maintain HR intranet site and post updated policies
Develop and send weekly newsletter
Help maintain firm out of office calendar
Assist department supervisors with ADP timecard edits
Miscellaneous tasks as assigned by HR Director and HR Specialist

Skill + Ability Requirements:

Bachelor’s degree required, Bachelor’s in HR or Business preferred
Proven reliability and accountability
Able to handle multiple projects and meet deadlines
Excellent organizational skills
Process a high degree of accuracy and attention to detail
The ability to keep sensitive information confidential
Able to work in a team environment
Have a positive, proactive, and professional attitude and the ability to interact positively with colleagues at all levels within the firm
Proficient with Microsoft Office
Ability to adapt quickly to changing circumstances, including new technology
0-3 years’ prior experience

Working Conditions

Office environment. HR Administrative Assistant is expected to work the hours necessary to fulfill the responsibilities of this position
This role will be required to be onsite at our office in Boston with a possibility for some remote work
The above is intended to describe the general context of the requirements for the performance of this job. It is not construed as an exhaustive statement of all essential functions, responsibilities, or requirements.

Benefits Include

Medical Insurance
Dental Insurance
Vision Insurance
Flexible Spending Account
Health Reimbursement Account
Health Savings Account
401(k) plan
Safe Harbor 401(k) contribution
Profit Sharing 401(k) contribution
Disability and Life Insurance
Parental and Family Leave
Commuting benefits
Paid Time Off

Clark+Elbing LLP is an Equal Opportunity Employer committed to providing all employees with a work environment that is respectful, professional, and inclusive. We prohibit discrimination and harassment of any kind based on race, sex/gender, age, religion, sexual orientation, gender identity or expression, national origin, disability, genetics, pregnancy, veteran status or any other protected characteristic as outlined by federal, state, or local laws.

PI217659911

Clark+Elbing LLP

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HR Administrative Assistant