Job Details

Description

Provides project management and mission critical administrative support to the Chief Marketing and Advancement Officer, Marketing and Advancement Manager, and Marketing staff with the preparation of reports, marketing materials, community outreach, website maintenance, spreadsheets, presentations, and other documents; maintains multiple databases; internal and external websites and newsletters; assists with the planning and execution of marketing and fundraising activities and events.

Duties And Responsibilities

Provides fundraising support for Marketing team. Research may be conducted to assist with grant writing, donor and/or prospect research, fundraising, community relations or other Marketing department activities. Also assists with planning annual fundraising events such poker tournament and annual gala.
Serves as a role model and resource to staff identifying opportunities for improved services and identifying needs. Provides excellent internal/external customer service via telephone, email or face-to-face contact to assist internal and external customers with their needs.
Provides marketing support for Marketing department activities to include special events. Produces print ready artwork and internally developed flyers for marketing, special events, outreach, and other activities, as assigned. Includes providing support of a monthly employee newsletter and periodic fundraising newsletter(s) and/or other publications.
Provides necessary support to ensure timely processing and Marketing of grant applications and reports; ensures appropriate recordkeeping of such to include grant archival and establishing an electronic filing process for all Marketing documents.
Provides community outreach support in identifying outreach opportunities, recruiting and scheduling volunteers, and organizing resources and logistics for outreach events.
Responsible for maintaining the internal and external corporate websites by collaborating with all departments, programs, and management; ensures timelines are met and published information is accurate and appropriate.
Perform other duties as assigned.

Job Qualifications

High School Diploma or equivalent required

Associates degree or two (2) years college preferred

Minimum two (2) years’ experience in an executive support position in a dynamic and fast paced environment

Two (2) years experience in customer service

Bilingual highly preferred

Typing of at least 50 wpm

Proficient with Microsoft Office applications

Experience with web design and/or graphics design software applications such as Publisher, Photoshop, Illustrator, FrontPage, InDesign, etc. preferred

Ability to administer multiple databases for fundraising activities

Knowledge in prospect research a plus

Must have an energetic and positive attitude

Excellent oral and written communication skills

Ability to maintain confidentiality in all matters

Ability to maintain professionalism when dealing with employees and visitors of the Center

Very adaptive; ability to work on multiple projects concurrently is essential

Must have dependable transportation and ability to travel

Scheduled hours and/or work locations are subject to change

Physical Activities And Requirements

Finger Dexterity: Using fingers to make small movements such as typing or picking up small objects.

Talking: Frequently conveying detailed or important instructions or ideas accurately, clearly, or quickly.

Hearing: Able to hear average or normal conversations and receive ordinary information.

Repetitive Motions: Frequently and regularly using the wrists, hands, and fingers.

Visual: Average, ordinary, visual acuity necessary to prepare or inspect documents or other materials.

Physical: Sedentary work; sitting most of the time. May have to lift folders, files, papers, audio/video equipment, and other such items weighing up to approximately 25 lbs.

CommuniCare

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