Posting Information

Posting Information

Position Title Archives Associate

Position Type Staff

FTE

0.75

General Employment Period

January – December

General Work Schedule (days of week)

Monday – Friday

General shift hours

10:00 am – 4:30 pm

Benefits Eligible? Yes

Job Summary/Basic Function

The mission of the Concordia College Archives is to preserve and provide access to the historical, legal, fiscal, and administrative documents of the College. This position serves an important role in providing access to archival collections, assisting with outreach initiatives, answering reference queries, processing materials, and digitizing collections. In addition, this position leads the operation of the archives by maintaining statistics, updating web pages, and completing other office management duties.

To accomplish this work, this position requires the ability to function within multiple software systems and have a basic understanding of archival concepts and processes. Essential skills for this position include problem-solving, the ability to work independently, and excellent communication skills.

Responsibilities

Staff Supervision – 30%

—Hire and onboard student employees

—Supervise and manage the daily tasks of student employees

—Assist College Archivist in managing the work of archives interns

—Collaborate with the College Archivist to plan projects and workflows

—Assist in updating and maintaining training manuals & handbooks

Digital Collections – 30%

—Scan and upload digital surrogates into content management systems

—Develop basic descriptive, administrative, and technical metadata for digital collections

—Maintain digital records repositories

—Capture and preserve born-digital records

—Assist with writing preservation plans for digital collections

Collections Management – 15%

—Accession of incoming donations

—Maintain donor records

—Execute basic preservation strategies for incoming donations

—Arrange and describe collections as identified in processing plans

Public Services – 15%

—Answer directional and reference questions at the Archives’ public service desk

—Mediate phone and email reference queries

—Assist with researching, editing, and designing exhibits, social media posts, newsletter articles, and bulletin boards

—Maintain website

Office Administration – 10%

—Manage linear feet, donation, and usage statistics

—Coordinate with archives’ vendors and the Concordia Solution Center

—Inventory and order supplies

—Participate in library staff meetings

—Serve on relevant library committees

—Complete other duties as assigned

Minimum Qualifications

Bachelor’s Degree or equivalent experience

Knowledge of computers and Microsoft Office

Basic operating knowledge of photocopiers, scanners, and video equipment

Customer service experience

Strong written and oral communication skills

Strong interpersonal skills

Supervisory experience

Demonstrated ability to work independently

Demonstrated ability to maintain confidentiality

Preferred Qualifications

Experience with project development and management

Experience with prioritizing and scheduling workflows

Experience with highly detail-oriented work

Experience Participating In, Or Assisting With, Primary Source Research

Open Until Filled Yes

Screening Begins 08/08/2023

Benefits

Concordia College is proud to offer numerous benefits to its employees, including

Health Insurance
Health Savings Account
Flexible Savings Account
Vision Insurance
Dental Insurance
Preventative Chiropractic Program
Retirement Plan
Long-Term Disability Insurance (full-time only)
Life Insurance (full-time only)
Planned Time Off ( PTO ) starting at 18 days/year
13 paid holidays including the time off in between Christmas and New Year
Paid parental leave
Extended Illness Benefit ( EIB )
Up to 100% tuition with discounts and scholarships at Concordia College and Concordia Language Villages.
Up to 50% tuition discount with Oak Grove Lutheran Schools
Up to 100% tuition discounts with participating partners: CIC - TEP , ELCA schools, and Tuition Exchange Inc.
Extras: access to athletic facilities, library, fitness classes, athletic events, theatre events, purchase dining on campus, free MAT bus rides

EEO/AA Statement

Concordia College will not discriminate against or harass any employee or applicant for employment because of race, color, creed, sex, religion, national origin, age, veteran’s status, disability, genetic information, sexual orientation, gender identity, marital status, familial status, public assistance status, membership or activity in a local human rights commission, or any other legally protected status.

Special Instructions to Applicants

Employment Contingencies Background Check

Location Moorhead

Concordia College

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Archives Associate