Contra Costa County is excited to announce a recruitment for the position of Administrative Assistant/Scheduler. There is currently one (1) vacancy in the office of Contra Costa County Board Supervisor Candace Andersen.

Why join the office of Contra Costa County Board Supervisor Candace Andersen?

You will have the opportunity to work with a recognized leader in Bay Area regional

government, whose priorities include:

Responsibility
safe communities
our open space and park land while facilitating the building of much-needed housing at all affordability levels
the homelessness crisis with appropriate mental health and substance abuse treatment, and supportive housing programs
development and the support of local businesses

Supervisor Candace Andersen was elected to office in 2012 and re-elected in 2016, 2020, and 2024.

She proudly serves Contra Costa County's 2nd Supervisorial District residents, covering Alamo, Blackhawk, Canyon, Danville, Diablo, Lafayette, Moraga, Orinda, Rossmoor, San Ramon, Tassajara Valley, and parts of unincorporated Walnut Creek.

Working for Contra Costa County allows you to serve and improve the lives of the local

community. The county provides essential services such as public safety, healthcare, social services, library services, animal services, and infrastructure development. Working for the county can be a rewarding experience as it allows individuals to positively impact their community and contribute to the betterment of society. Additionally, Contra Costa County offers competitive salaries, good benefits, and career growth and development opportunities.

We are looking for someone who:

Communicates effectively verbally and in writing
Has strong writing and editing skills
Has experience with Word, Excel, PowerPoint, electronic calendars, and other computer technology
Is able to manage competing demands and priorities
Is self-motivated, collaborative, adaptable, and responsive
Enjoys working with constituents with diverse backgrounds and views
Is a problem solver committed to public service and helping others
Displays professional integrity, transparency, accountability, and ethics
Values diversity and equity

What you will typically be responsible for:

Answering phone and assisting constituents or routing calls and taking messages for colleagues.
Creating content and editing weekly newsletter/update emailed to constituents using Constant Contact.
Scheduling Supervisor Andersen and managing her calendar by updating it with all meetings, community events, or other appointments.
Writing support, recommendation, and sympathy letters.
Entering Board Proclamations and Board Orders in the online software program.
Collecting timesheets and entering payroll/time off for each employee using online software programs.
Ordering all necessary office supplies.
Booking reservations for conferences.
Communicating with the landlord for office maintenance.
Paying invoices for all office purchases using online software programs.
Ordering letterhead, envelopes, business cards, etc.

Here are a few reasons you may enjoy this job:

You will positively impact the lives of Contra Costa County residents through meaningful and impactful initiatives.
You will work in a professional, positive environment that encourages new ideas, creativity, and innovation.
You will work with a collaborative and highly skilled team that is committed to their community.
You will receive competitive pay and benefits.

A few challenges you might face in this job:

You will work in a fast-paced environment with changing deadlines.
Constituent services frequently involve handling delicate matters and addressing complaints.
You will need to balance competing priorities.
Navigating government systems may involve a learning curve.

Selection Process:

1) Application Filing: All applicants must apply by June 7, 2024, by submitting your resume and cover letter to Jen Quallick, Chief of Staff, via email to Jen.Quallick@bos.cccounty.us.

2) Application Evaluation: All completed applications received by the final filing date will be reviewed. Each candidate will be evaluated on the relevant education, training and/or experience as presented on the application.

3) Interview: Following review of the applications, a select group of the most qualified

candidates will be invited to an interview.

For recruitment specific questions, contact Jen Quallick, Chief of Staff, (925) 655-2300.

This classification is EXEMPT from the merit system and is not subject to the guidelines set forth in the Personnel Management Regulations. - Only the most qualified candidates will be invited to a hiring interview.

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.

Contra Costa County

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Administrative Assistant/Scheduler