Office Coordinator - Boston, MA
We are currently seeking candidates for an Office Coordinator opportunity with a highly successful law firm located in Boston, MA. The Office Coordinator will serve as a key resource for the firm's day-to-day operations, helping to maintain a professional, organized, and efficient office environment while providing administrative and facilities support to attorneys and staff. This role is ideal for a proactive, service-oriented professional who thrives in a fast-paced setting, enjoys managing multiple priorities, and takes pride in delivering exceptional internal support.

This is a 3+ month contract position that will pay $30-33/hour (depending on experience) within a 40-hour workweek. This position supports an onsite (5 days per week) in their Boston office.
Responsibilities:

Oversee the day-to-day operations, appearance, and functionality of the office, ensuring workspaces, conference rooms, common areas, kitchens, and supply rooms are organized, professional, and fully operational.
Coordinate facilities management activities by partnering with building management, vendors, and service providers, while managing maintenance requests, repairs, and equipment servicing.
Support new hire onboarding by preparing workstations, technology, office supplies, and other resources prior to employees' start dates.
Serve as a professional point of contact for visitors and provide backup support for reception duties and general administrative functions as needed.
Assist with the planning and execution of internal meetings, office events, and special projects, including scheduling, logistics, setup, and breakdown.
Prepare and distribute the weekly office newsletter and provide ongoing operational and administrative support to attorneys and staff.
Manage office inventory, supply procurement, catering arrangements, incoming deliveries, and vendor relationships to ensure seamless office operations.
Process invoices, expense documentation, and related records accurately and in a timely manner.
Maintain a clean, organized, and welcoming office environment through regular inspections and coordination with cleaning and maintenance providers.

Qualifications:

Bachelor’s degree in a related field is required.
3-4+ years of experience in office operations, facilities coordination, workplace services, hospitality, or administrative support, preferably within a professional services or legal environment.
Highly organized and detail-oriented with strong problem-solving skills and the ability to manage multiple priorities independently.
Professional, customer-service-focused demeanor with excellent communication skills and the ability to interact effectively with attorneys, staff, visitors, vendors, and building management.
Proficient in Microsoft Office 365 and general document and file management systems.
Experience with expense management platforms such as Emburse or ChromeRiver is preferred.
Flexible and adaptable, with the ability to work overtime as needed to support office operations.

If you are interested in learning more about this opportunity, please email your resume to Lsinger@daleyaa.com.

Daley And Associates, LLC

New Jobs

Office Coordinator - Boston, MA