Apply through: careers.duke.edu/job/Durham-PROGRAM-COORD-NC-27710/1062259300

Occupational Summary

Work with center faculty and technical staff to plan, schedule, coordinate and administer activities for center; serve as first point-of-contact for center; provide administrative support for center faculty. Assist grant manager with reports due to the federal government and other pre-and post-award coordination. This position will be split 50/50 between Mikkelsen’s Center and the Center for Maetamaterials and Integrated Plasmonics.

50% of this position is only funded for four years.

Work Performed

Provide administrative assistance to the Center Director, and to the other Center faculty as warranted, to support the accomplishment of objectives of the center as well as of the research group.

Manage and coordinate monthly reporting and presentations on research, management and budget. Build non-technical content. Manage and coordinate annual review meeting. Identify venue, organize catering, plan schedule, coordinate with Center faculty at other institutions, DOD and industry partners. POC for federal agencies, research sponsors and program managers; manage sponsor events, including reviews, site visits and videoconferences.

Facilitate and coordinate multi-investigator, multi-university and multi-entity interactions pertaining to the Center programs and goals. Entities may include Center affiliates; members of industry; and domestic and international researchers. Maintain liaison with other offices and departments at Duke to coordinate center business and to accomplish program objectives; interface with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.

Manage content on the center’s and research group’s website using their content management system (CMS). Create, publish, and maintain copy that is engaging, well-structured and easy to find. Collaborate with CMS designer to ensure site meets the needs for content, style and layout. Coordinate and/or participate in public relations activities to include preparing and supervising the production of brochures, bulletins, newsletters and other promotional materials and/or publications.

Assist in the management of renewal and supplemental proposals to external sponsors, support the Grant and Contract Admin team member in writing non-technical and budget sections as needed, and interface with pre-award personnel at Duke. Assist the Grant team member with post-award management, keeping track of deadlines, reporting requirements, and budgeting.

Laboratory management, including interfacing with facilities, keeping records of safety documents regarding lab operations, assisting with regular reviews of compliance (laser safety, chemical safety etc.). Coordinating procurement for the laboratory. Assistance with organization of conference travel including hotel and flight reservations, conference registrations, abstract submissions. Assist to coordinate visas and documents relating to foreign visitors and travel.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this level

Education/Training:

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience:

Work requires three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills:

Superior organizational, communication, and interpersonal skills. Knowledge of Microsoft Office (including Outlook, Excel, PowerPoint, SharePoint). Knowledge of listserv, website, and newsletter coordination preferred. Candidate must be team-oriented, have superior oral and written communication skills, and be committed with keeping detailed management records.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

https://careers.duke.edu/job/Durham-PROGRAM-COORD-NC-27710/1062259300

Duke University Pratt School of Engineering

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