Development & Grants Coordinator

The Opportunity

Eden Centers for Hope and Healing (Eden Centers) is seeking a detail oriented and mission driven Development and Grants Coordinator to support the organization’s fundraising and development operations during a period of continued growth. This role manages grant activity across the full lifecycle and provides essential support for development systems, gift processing, and administrative coordination.

Reporting to the Development Director and working closely with senior leadership, the Development and Grants Coordinator plays a key role in maintaining grant compliance and documentation, coordinating reporting and audit preparation, processing charitable contributions, and supporting donor communications, campaigns, and organizational materials. This position is well suited for someone who excels at managing deadlines, systems, and cross functional collaboration while helping strengthen Eden Centers’ fundraising infrastructure and long term sustainability.

Responsibilities include:

Grant Management:

● Manages all grant activities across the full lifecycle from pre award to post award.

● Maintain grant files and documentation

● Ensure adherence to 2 CFR 200 (if federal funds involved)

● Assist financial director in preparing for audits and monitoring visits

● Maintain grant calendar and reporting deadlines

● Assist development director with relationship management that includes liaison to

funders and organize site visits.

● Improve grant management processes

Administrative Responsibilities

● Under the guidance of the CEO and Development Director, support the coordination of

the annual fundraising event, all campaigns, appeals and stewardship practices.

● Assist CEO with scheduling or conducting tours of Eden Centers for donors and

prospects.

● Organize communication with donors who have made gifts, in-kind donations,

sponsorships or general support, including acknowledgments and follow-ups (e.g., thank

you letters).

● Support moves management tracking.

● Process charitable contributions and complete gift entry into CRM

● Manage all donor mailing lists, and under the direction of the Development Director

conduct mass mailings.

● Assist director to identify and maintain in-kind donation lists and coordinate requests for

in-kind donations through Eden Center’s communication channels and partners to support

residents and the ongoing operations, programs, and maintenance and repair, and capital

costs of Eden Centers.

● Manage subscribers and messaging for Eden Centers online forums, including supporting

creative production and distribution of Eden Centers monthly newsletter.

● Work with the leadership team to development of written and visual content for annual

reports, program brochures, website content, social media posts, marketing / collateral

materials, etc.

● Contribute to overarching organization, budget, grant / foundation, and fundraising goals

by participating in cross-functional working groups.

● Assist the Development Director, and senior staff, by preparing meeting materials for

Eden Centers internal and external events, celebrations, and meetings, fostering clear

communication and respect among staff members

● Provide proofreading support on all communications materials to ensure complete

accuracy

● Provide ongoing maintenance of the Eden Centers website.

● Other duties as assigned.

Qualifications:

● Bachelor’s degree (or equivalent experience), preferred.

● 3 -5 years’ experience working in a professional office setting (communications, fundraising,

non-profit, or sales-related field preferred).

● Familiarity with project management best practices.

● Excellent computer skills, including familiarity with MS Office, nonprofit CRMS (e.g.

NEON), project management software, and donor research tools.

● Strong oral and written communication skills.

● Salary commensurate with experience.

General Duties:

Because of the growing, fluid and evolving nature of work at the Eden Centers, Donor Communications Coordinator, may, from time to time, be asked to take on other assignments not covered in this position description (which is itself an evolving document). The Donor Communications Coordinator is expected to demonstrate openness and flexibility when asked to take on these new assignments. Every team member employed by Eden Centers is expected to demonstrate:

● Honesty, integrity, professionalism, politeness, and courteousness

● High energy and a positive attitude

● A dedication to quality and accuracy

● An ability to work well with co-workers, especially in a small office

● An ability to fulfill their job requirements with minimal supervision

Salary and Benefits:

Salary range is $48,500 to $50,000; Thirteen (13) paid holidays, generous flexible PTO policy (no fixed accrual limit), designed to support work–life balance and employee well-being.

Interested Applicants: Please send cover letter, resume, three (3) references (at least two (2) being employers; no relatives as references) with contact information (telephone and email address) to Taylor Pavlovich at tpavlovich@eden-centers.org. Opportunity will remain open until filled. Eden Centers is an equal opportunity employer.

Eden Centers for Hope and Healing

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Development and Grants Coordinator