EDUCATIONAL SERVICE UNIT #3

Job Description

JOB TITLE: Administrative Assistant – Front Desk

JOB CODE: 2124

NUMBER OF DAYS WORKED: 260 (8 hours/day – 7:30am - 4:30pm, hour lunch)

DEPARTMENT: Program Services / Conference Center

FLSA STATUS: Non-Exempt

IMMEDIATE SUPERVISOR: Conference Center Coordinator/ Executive Director of Program Services

STAFF SUPERVISED: None

Essential Requirements

No history of child abuse or negligence.
Regular and dependable in person attendance is required and is considered a condition of employment.
Successfully pass required background checks.

Duties & Responsibilities

Answers phone and provides information/assistance or routes the caller to an appropriate staff member.
Greet visitors to the office and direct them to the appropriate individual/department.
Oversee all entrances with monitor phone.
Assists with Conference Center tasks as needed.
Strong organizational/communication skills.
Proficient in Word, Excel, and Google Workplace.
Knowledge of all office machines.
Assist Chairperson of Safety Committee and subcommittee.
Member of the Social Committee.
Create the monthly inter-office newsletter “Clipboard”.
Maintain EHA database.
Updating ESU #3 Board Policies.
Collection of outstanding invoices.
Creation of a combined calendar for all districts.
Maintaining room usage spreadsheet for annual report.
Assist personnel in the Administration Department.
Assist with administrative duties for Gifford Farm (including outstanding invoices, fliers and other tasks as assigned).
Ability to prioritize, work independently, and proceed with objectives without supervision.
Posting and distributing mail to all departments.
Maintain confidentiality within the department.
Understand and comply with the ESU #3 Board of Education Personnel Policies and Employee Handbook.
Perform other related duties as required or assigned by the Executive Director of Program Services or the CEO.

G . At Will Employment: Employment with ESU #3 is not for any period of time, and employment may be terminated at any time at the convenience of the terminating party, with or without cause, and with or without notice. Employment with ESU #3 is not governed by any express or implied contract of employment containing terms different from or inconsistent with those stated in this job description. The terms of this job description may not be modified except in a writing signed by the ESU #3 Administrator.

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Responsibilities and duties assigned are at the discretion of the supervisor.

EDUCATIONAL SERVICE UNIT 3

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