Administrative Service Coordinator

Location: Aurora, CO

Assignment Length: 26-Week Contract (12/16/25 – 06/20/26)

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Work Setting: 100% On-Site

Contract Rate: $25/hr + Benefits

Bilingual Required: English & Spanish

Position Summary

Our client is seeking a highly organized, detail-oriented Administrative Service Coordinator to support a specialized Down Syndrome Program within a busy clinical environment. This role is essential in maintaining efficient operations, supporting clinical teams, and ensuring a smooth experience for patients and families.

While there is no direct patient care, this position requires consistent interaction with families, providers, and internal staff. It is an excellent opportunity to gain meaningful healthcare administrative experience while contributing to a mission-driven program.

Minimum Qualifications

Education:

High School Diploma required
Associate or Bachelor’s degree preferred
Higher-level education may substitute for experience (year-for-year)

Experience:

2 years of administrative and customer service experience
Experience in healthcare administration preferred but not required

Licensure/Certifications:

None required

Language:

Bilingual (English & Spanish) required

Key Responsibilities

Clinical Support Tasks

Prepare clinic folders; print and assemble brochures, therapy materials, and handouts
Maintain inventory of clinic materials and educational resources
Update Transition Packets and Down Syndrome Guidelines (English & Spanish)
Produce additional handouts as requested by the clinical team

Patient Records & Communication

Request medical records from outside providers
Maintain and update internal Phone Book spreadsheet
Confirm access to fax lines and electronic systems as directed
Call families to complete intake questionnaires and collect pre-visit information

Scheduling & Calendar Coordination

Create and distribute scheduling cards (if used by the program)
Manage multiple team calendars, including staff and provider schedules
Coordinate internal and external meetings, seminars, and conference calls
Assist with updating scheduling templates if granted access to scheduling systems
Provide patient scheduling support (? 50% of total responsibilities)

Team Administrative Support

Prepare meeting agendas; take and distribute meeting minutes
Track follow-up items and action deadlines
Provide operational and administrative support to physicians and staff
Arrange interviews, travel arrangements, and meeting logistics
Manage supplies, files, inbound calls, and basic office operations
Perform data entry and tracking tasks as required
Adhere strictly to safety and infection-control policies

Microsoft Teams & Digital Organization

Maintain organized digital structures within Microsoft Teams
Create project-specific channels as needed
Monitor timelines, deliverables, and project tasks

Resident & Trainee Support

Print and assemble Resident Packets
Maintain inventory of educational materials
Prepare training and educational packets for residents and trainees

Communications & Marketing Support

Assist with newsletter content and layout in coordination with marketing partners
Support PowerPoint creation, visual material development, flyers, and general correspondence

deal Candidate Profile

The ideal candidate thrives in a fast-paced administrative environment and brings:
Excellent attention to detail and accuracy
Professional and compassionate communication skills
Ability to multitask across administrative, scheduling, and communication duties
Strong bilingual fluency in English & Spanish
Organizational strength with experience supporting clinical or operational teams

Why This Role Is a Great Opportunity

This contract role offers a chance to support a specialized clinical program while building meaningful experience in healthcare administration. With no weekend, float, or on-call requirements, it provides stability, growth potential, and the ability to make a difference in a highly supportive team environment.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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