Roles & Responsibilities

Summary:

Responsible for daily administrative support to ensure efficient operation of the office and our staff. Hybrid, full-time position with in-office presence 3 days weekly.

Essential Duties and Responsibilities:

Receives, sorts, and distributes mail. Brings outbound mail to downstairs mailbox.
Weekly inventory management of office/kitchen supplies.
Maintains a professional, clean, and neat appearance of reception area, kitchen and conference rooms.
Management of conference room calendar. Booking conference room per requests of teams
Monthly newsletter to company celebrating birthdays and work anniversaries.
Updating of vendor list.
Assisting in coordination of special events.
Other administrative tasks as assigned.

Human Resources-

Assisting in recruitment process-
Handling initial screening of applicants to determine candidacy (salary range, languages spoken, availability for travel, qualifications for role).
Following up with applicants to notify the position has been filled, sending rejection letters.
Verification of references.
Creation/updating of database of candidates interviewed.
Updating of employee list and organizational charts as changes occur.
Other HR projects as assigned.

Qualifications:

Organization
Verbal and written communication (English/Spanish)
Attention to detail/thoroughness
Ability to manage lists/reports
Ability to maintain highest confidentiality
Associates/Bachelor’s Degree and/or 2/3 years related work experience.

Essence Corp

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Administrative Coordinator