Overview

Performs a wide variety of administrative support and problem-solving duties of a confidential nature for the department. Compiles regular and special reports using established formats and procedures.

Responsibilities

Provide direct administrative support to select department leadership ( Chief Administrator) and other faculty members within the Department as needs dictate.

Serve as Administrative support to Administrative management.

Serve as liaison with EVMS Medical Group and off site healthcare facilities as needed to coordinator the credentialing of all new clinical providers and secure hospital privileges.

Provide credentialing status updates to department leadership.

Maintain Faculty Database in conjunction with Office of Faculty Affairs, to include Salaried & Community Faculty members.

Coordinates Community Faculty Appointments with Faculty Affairs and department leadership.

Provide Administrative support for Appointment and Promotions Committee a directed by the Associate Chair for Faculty Development.

Participate in department administrative reception coverage, as needed.

Manage annual purchase orders for department, process requisitions and travel vouchers.

Prepare presentations for leadership in formats such as Power Point.

Assist in coordinating materials and information for Departmental Newsletter with Chair & Admin Support Specialist.

Maintain files on all correspondence, contracts, meeting materials, etc. to include confidential information

Effectively and professionally handle all correspondence under the Faculty’s name

Assist faculty with Letters of Recommendation for students, and other required correspondence

Coordinate faculty and administrative meetings to include correspondence, sending out advanced notifications with location, topic etc. to all faculty and related personnel; coordinate the catering for same; ensure meeting site is secured and confirmed with equipment provisions if necessary- including Virtual meetings

Coordinates all office needs, copier, purchasing, conference room set –up, supplies, etc.

Serve as Back up Administrative support to the Chair.

Perform other duties and special projects as assigned to meet the needs of the department.

Qualifications

High School Diploma plus five (5) years administrative experience, preferably in a healthcare setting. Strong organizational and communicational skills needed. Attention to detail is critical. Strong MS Office to include Word, Excel and Outlook.

Must be well organized, highly flexible, posse a keen awareness of customer service, and have the ability to multi-task and prioritize under pressure.

Ability to manage and meet deadlines for multiple projects.

Location : Location

US-VA-Norfolk

EVMS Consulting Group

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Administrative Assistant